Executive Assistant

1 week ago


Modderfontein, South Africa MAN Automotive (South Africa) (Pty) Ltd Full time
Provide on-going secretarial support to the 3 Executive Committee members

  • Manage projects (MANCO & EXCO strategy sessions; team building; Board & various committee meetings)
  • Compile and keep record of management reports
  • Manage & prioritize the Managing Director's diary including scheduling all meetings
  • Complete tasks as instructed by the 3 Executive Committee members
  • Coordinate local & international travel for the 3 Executive Committee members
  • Support MANCO with ad hoc matters as they arise
  • Prepare correspondence and take minutes, as and when required
  • Prepare management presentations
  • Coordinate and support in MANCO recruiting and staffing logistics, through the HR department
  • Arrange, coordinate and participate in annual conferences & other corporate functions when required
  • Coordinate visitors' timetables and itineraries
  • Handle customer complaints & ensure complaints are escalated & sorted in the shortest possible time
  • Liaise with MAN on a global scale and be the contact person to the Directors
  • Support the Marketing team in planning and participating in sales events
  • Manage general housekeeping

Qualifications:

  • Grade: 12 Matric Certificate
  • Diploma in Administration/Equivalent qualification

Skills:

  • Customer focused (Internal and External)
  • Computer Literate
  • Be prepared to work overtime
  • Proficient in Microsoft Office Products
  • Good communication (oral and written) & interpersonal relations skills
  • Excellent administrative and organizational skills
  • Time Management Skills
  • Should be able to take initiative, and be prepared to take responsibility for own decisions taken
  • Attention to detail
  • Able to be hands on
  • Must be results and process orientated, be proactive and team orientated
  • Work accurately under pressure and be able to meet deadlines
  • Must have the ability to mediate conflict
  • Must be an ambassador for the MAN Brand and vision

Experience:

  • Experience in the same/similar role 5 years
**Closing date: 21/04/2023
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