Procurement Administrator

2 weeks ago


Durban, KwaZulu-Natal, South Africa Staff Solutions Full time

KwaZulu Natal, Durban**
Monthly Cost To Company (Medical Aid and Provident Fund, Market related, Negotiable)

BASED DURBAN:

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The purpose of this role will be to process all purchase requests by validating the request, obtain approvals, creating the necessary Purchase notes and processing these within prescribed deadlines.
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Duties and Responsibilities:
Procurement admin
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Request for competitive quotes and get relevant approvals from Management.
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Accurately entering all incoming raw material on Geochem's receiving register
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Requesting Certificates of Analysis (COA) from all Suppliers
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Capturing deliveries on Syspro and matching them to the relevant invoices
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Ensuring pricing, reports and costing is accurately delivered when presented to management and completed for monthly payment / processing within prescribed deadlines.
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Control and reconcile of credit notes, Goods Receiving Notes (GRN), invoices and delivery notes for all packaging and raw materials.
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Resolve all Supplier queries following investigations (e.g. incorrect pricing)
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Adhoc duties as and when required
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Vetting Vendors
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Investigate and vet current and new vendors.
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Make sure they are BBBEE compliant.
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Build strong relationships with all vendors.
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Establish alliances with key vendors.
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Review vendor requirements for new contracts and bring these to management's attention
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Data Management
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Keep records and reports updated
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Manage data in spreadsheets and reports
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Ensure all administrative work, such as retrieving, transmitting, filing and organising document are done accurately and within prescribed deadlines.
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Procurement Policy
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Make sure that the Procurement Policy is always adhered to.
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Ensure the process flow is compliant from every department.
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Personal Attributes
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Presentable with excellent communication (spoken & written) and coordinating skills.
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Ability to produce accurate results within prescribed deadlines.
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Ability to work independently but also as a team player.
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Ability to maintain discretion and confidentiality.
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Excellent Negotiation skills.
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Be able to cope well under pressure.
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Methodical, systematic and analytical minded.
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Positive, self-motivated and confident approach to work and colleagues.
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Emotional maturity and professional integrity.
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Ability to work collaboratively with cross-functional teams at various levels within the organisation.
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Attention to detail.
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Honest and reliable.
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Experience and Qualifications
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2-3 years relevant experience as a procurement administrator is essential.
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Qualification in finance /accounting will be essential
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Current working knowledge of Syspro - essential.
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Ability to roll-up sleeves and work with team members.
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A keen eye for detail and desire to probe further into data.
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Valid driver's license and reliable transport
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Computer Literacy
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Syspro - essential.
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Intermediate knowledge in other MS Office packages (e.g. Word, Power Point etc.)
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Basic knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)
***For more information please contact:**Tammy Harris

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