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Procurement Officer
2 weeks ago
- Procurement Officer (JB2935)
Market Related
The Procurement Officer will be responsible for planning and forecasting the property requirements of numerous buildings, and to negotiate prices accordingly with suppliers.
REQUIREMENTS OF THE JOB:
Degree /Diploma in Supply Chain Management
5 years or relevant experience, in a similar role and proven working experience as a Procurement Manager or Procurement Officer.
High level of competency in MS Office, particularly MS Word and MS Excel.Experience with working within a budget.
Good knowledge of supplier or third-party management software.
Knowledge of sourcing and procurement techniques as well as a dexterity in "reading" the market.
COMPETENCIES OF THE JOB:
Planning and Forecasting ability to evaluate trends and implement any required changes.
Great negotiation skills.
Prioritisation and allocation of resources.
DUTIES AND RESPONSIBILITIES:
Ensure mínimal financial losses incurred due to inaccurate planning and forecasting.
Ensure all purchase orders processed accurately and timeously.
Developing a detailed report tracking of master schedule to ensure that all activities within procurement are within the required timelines.
Effective administration of purchasing practices across the groupEffective support structure in terms of procurement
Planning and forecasting
Plans and projects building requirements.
Negotiates with suppliers for printing in advance.
Forecasts building requirements.
Negotiates with suppliers for suitable prices.
Respond to departmental and supplier inquiries about order status, change
Purchase ordering processing
To documents all marketing purchase orders going out.
Prepare purchase orders and send copies to suppliers and to departments originating request if need be.
Forwards documentation on an Excel spreadsheet.
Documents special Procurement projects.
Perform buying duties when necessary.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and or other problems.
Review requisition orders in order to verify accuracy, terminology, and specifications.Track the status of requisitions, contracts and orders.
Follow up on payments if need be.
Performs ad-hoc duties as and when required.
Administration and Reporting
Effective Planning, development, design and review of higher procurement practices while meeting the relevant time, volume and quality targets stipulated?
Co-ordinate and track purchasing
Preparation of the necessary reports/ documents to facilitate purchasing.
Maintain the procurement system and communicate accordingly with finance.
Price, service level agreement negations
Develop master schedule report.
Ensure regular updates.
Prepare weekly procurement management reports on identified risks, challenges, progress, and statistics various issues and / or recommend corrective actions.
Report on implementation of all procurement StrategiesManagement of Supplier database
Collation and management of all supplier BEE certificates.
Ensuring supplier forms/ documentation are adherent to the Supplier Finance Supplier form.
Evaluation of suppliers as per the supplier checklist / questionnaire.
Prepare, maintain, and review purchasing files, reports and price list.
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