Procurement Supervisor

2 weeks ago

Durban, KwaZulu-Natal, South Africa JDJ Diagnostics Full time



POSITION:
Inventory Controller


A Procurement Supervisor is needed by JDJ Diagnostics to oversee vendors, goods, and services, negotiate contracts, and guarantee that approved purchases are both affordable and of the highest calibre.


Key Responsibilities

  • Develop and maintain strong relationships with suppliers, negotiating contracts, terms, and conditions to achieve favourable pricing and service agreements.
  • Ensure that authority's framework is adhered to with regards to all aspects.
  • Manage documents (electronics and hard copies) in accordance with systems requirements.
  • Request approval for exceptions before generating purchase orders.
  • Ensure that 3 quotation exceptions (due to urgency/ when necessary) are recorded as exceptions and updated.
  • Create purchase requisitions for approval.
  • Create purchase orders (PO's) on sage system and send approved POs to managers.
  • Resolve purchase orders queries as and when required.
  • Ensure all purchases of any order are prepared with the required and relevant credentials of each supplier.
  • Maintain accurate and uptodate procurement records, including supplier details, purchase orders, invoices, and delivery notes and update supplier database regularly.
  • Monitor and track estimated delivery times, proactively addressing any delays or issues to ensure timely receipt of goods and services.
  • Manage warranties and guarantees for purchased items, ensuring documentation is obtained, organized, and tracked for future reference.
  • Collaborate with the finance department to ensure timely and accurate payment processing for invoices, verifying alignment with purchase orders and contract terms Generate and provide reports to management on procurement activities, calls and mailboxes.
  • Issue delivery notes or receipts upon receipt of goods, confirming quantity, quality, and condition of products purchased.
  • Conduct quality checks on received goods, ensuring they meet established standards and specifications.
  • Collect and provide procurement information for auditing purposes.
  • Build and maintain professional relationships with customers/stakeholders.
  • Provide administrative support as and when required.
  • Ensure efficient planning and implementation when performing tasks and duties.
  • Present the departmental reports in such a manner that they can be compiled correctly and submitted on time.
  • Issue of stock and stock keeping.
  • Record keeping of stock received, issued and on hand and ensure these records are updated monthly.
  • File all documents and forms as per company policies and procedures.
  • Comply with health and safety policies and procedures.
  • Assistance with office management (daytoday reporting).

Education & Experience (minimum requirements to perform the job):

  • School: Grade 12 Certificate.
  • Post School : Diploma or Degree in business administration / procurement / purchasing / supply chain or related field.
  • Experience: At least 5 years related experience.
  • Job Related: MS Office (advanced in PowerPoint, Excel, MS Word and Microsoft Outlook).

Required skills

  • Exceptional organizational skills and attention to detail
  • Willingness to work in a team
  • Communication skills (Verbal, writer presentation. Computer Literacy
  • Time Management and Evaluation skills.

Required Competencies

  • Teamwork skills and the ability to work in a demanding situation
  • Accuracy Detail-Orientation Flexibility
  • Problemsolving
  • Selfmanagement
Should you meet the above requirements and are interested in being a part of this dynamic team kindly include the following documents:

  • CV
  • Matric certificate
  • ID
  • Qualifications

Closing date: 05 August 2023

Job Types:
Full-time, Permanent

Application Deadline: 2023/08/06

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