Logistics Coordinator

2 weeks ago

Bellville, Western Cape, South Africa Helderberg Personnel Full time

A leading logistics and freight company is currently looking for a Logistics Coordinator to ensure every client receives the container they require onto the vessels.

log coordinator|logistics

Purpose of the role:
To ensure every client gets every container they want onto the vessel they want.

Skills /Abilities / Attributes:

  • Communicate and liaise effectively with all levels within the company
  • Display IT system and Microsoft office proficiency
  • Deadline driven with accuracy and detail orientation
  • Proactively anticipate problems and determine solutions
  • Ensure that goals are achieved / meet deliverables and deadlines
  • Develop strong internal and external business relationships
  • Think proactively and preempt needs.
  • Function effectively and efficiently under pressure

Responsibilities:

  • Planning with clients:_
  • Sending vessel options to clients in order to plan loads / markets
  • Logistics Manager move to
  • Advise client on next vessel for chosen route and service when requested
  • Discuss forecast and provisional bookings with client in order to firm/cancel
  • Discuss and confirm booking recon with client for following day loads
  • Check drop off current week and advise relevant parties
  • Communicate any operational issues that may affect clients loads
  • Execute the booking:_
  • Align bookings with movement of stack for reports to reflect correctly
  • Handle same day bookings
  • Receive bookings and update Navision
  • Book containers with shipping lines [including house bills]
  • Submit booking to Intrra to all non manual and house bill bookings
  • Chase booking confirmation with shipping line and check accuracy once received and file correctly
  • Insert booking ref's in Navision
  • Liaise with transporters and loading points regarding availability of possible timeslots
  • Generate Q67 booking in Navision and send to applicable parties
  • Send out release requests to house bills or shipping line
  • Check on empty depot releases and update Navision
  • Make necessary arrangements with DAFF/PPECB/Bureau Veritas [check if Import Permit required]
  • Request FCM verification code for EU shipments
  • Handle out of ordinary operational challenges [plug in, LAR, short shipments, stack shuffle]
  • Follow up on execution of bookings and communication with relevant parties:_
  • Follow up with loading depots and transporters on current day's loadings times
  • Chase outstanding VGM details from all haulage & client and sent to preadvise
  • Follow up on preloading inspection bookings to ensure inspections done and relevant documents signed (DAFF/PPECB/Bureau Veritas/SGS)
  • Dealing with general day to day queries and escalate to Log Manager where appropriate
  • Immediately and on an ongoing basis communicate any delays experienced with the load/s to all affected parties
  • Invoicing and deviations:_
  • Insert additional costs
  • Hand invoice source to Log Manger for sign off, hand to Finance and insert finalization date on Navision
  • Capture deviations and forward to responsible party
  • Insert additional costs
  • Hand invoice source to Log Manger for sign off, hand to Finance and insert finalization date on Navision
  • Capture deviations and forward to responsible party

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