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Medical Office Manager
1 week ago
Job Duties/Responsibilities will include:
Maintain relevant office systems such as electronic and manual filing systems
Coordinate project activities to improve outputs on an ongoing basis
Review work and other strategic project documents to assess the effectiveness and outcome of project implementation
Support the implementation of data management/monitoring and evaluation
Co-ordinate and troubleshoot project operational activities
Support the compilation of monthly, quarterly, annual, and ad hoc reports according to requirements
Work with Communications staff to develop organizational M&E frameworks and effectively track data/results
Prepare agendas for meetings
Take dictation and minutes at relevant meetings
Support Director to ensure all HR documents are completed accurately and monitor leave compliance of team
Coordinate and schedule relevant appointments and meetings
Assist in preparing briefing papers, reports, and presentations
Deal with incoming requests - often corresponding on behalf of the Director
Act on action points that transpired from meetings and track progress accordingly
In the absence of the Director, conduct relevant follow-ups, make decisions, and delegate work to others
Update and maintain the Director's curriculum vitae by recording publications, conference attendance/presentations, and involvement in mentorship activities
Coordinate and confirm travel arrangements (flights, accommodation, and transport)
Provide itinerary as required
Grade 12 with a relevant qualification in Business Administration, Project Management, or Secretarial
Valid driver's license
Minimum 3 years experience in Business Administration, Project Management, or Secretarial
Experience working in a medical environment
Exceptional organizational and administrative skills with working knowledge of Microsoft Office and Excel
Able to maintain confidentiality, tact, and professionalism at all times
Able to exercise discretion, high levels of initiative, and independent decision-making
Must be assertive, confident, and adaptable
Self-motivated, able to work independently and work as part of a multidisciplinary team
Able to work in a highly pressurized environment and adapt to changes
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