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Front Office Administrator and Pa

3 months ago

Durban, KwaZulu-Natal, South Africa CareerfinderZA Full time

Key Performance Area:

  • Answering of switchboard first point of engagement with all stakeholders, employees and clients.
  • Receive guests, clients/producers/sales team, and buyers.
  • Booking of meeting rooms, refreshments & lunches as required.
  • Support and assist Junior Personal Assistant and Senior Personal Assistant.
  • Assist with daily communication to sales and admin departments.
  • Assist with marketing and other related events i.e., promotions, golf days and producer days.
  • Petty cash management including month end reconciliation.
  • Stationary & cartridge orders and reconciling of weekly and monthly payments and reporting to financial department.
  • Manage courier services and reconciling invoices and statements and report to financial department.
  • Stand in for Housekeeping Department, which includes all office duties.
  • Daily Waybill (Delivery Note) scanning (including corresponding documents), save in correct folder and rename of each scan.
  • Reporting to admin staff or salesman, and following up on any general issues that may include but are not limited to
  • Assisting with all adhoc requests from management.

Minimum Requirements:

  • Matric or equivalent would be an added advantage.
  • Minimum 3 years' experience in a similar role is required.
  • Excellent communication and interpersonal skills required.
  • Computer literate.
  • Advanced skills in Excel, Word & PowerPoint skills in this role is required.
  • High level understanding of the On Market business would be beneficial.
  • Ability to complete multiple tasks/projects with mínimal supervision.
  • Ability to work under pressure.
  • Deadline driven and team orientated individual.
  • Excellent organizational and planning skills required.