Admin Assistant French

2 weeks ago

Cape Town, Western Cape, South Africa Continuum Personnel Services Full time

Overview:

Responsibilities:

Administrative Support:

  • Answer and direct phone calls in a professional and courteous manner.
  • Manage and organize office files, documents, and records.
  • Schedule and coordinate meetings, appointments, and travel arrangements for staff.
  • Assist in the preparation of presentations and materials for meetings.

Communication:

  • Assist with interpretation during meetings and conference calls as needed.
  • Maintain professional and positive relationships with all stakeholders.

Data Entry and Record Keeping:

  • Enter and update data into databases and spreadsheets accurately and efficiently.
  • Maintain and update electronic and hard copy filing systems.
  • Prepare and process invoices, purchase orders, and expense reports.
  • Track and manage office supplies inventory and place orders as needed.

Office Management:

  • Monitor and maintain office equipment, including computers, printers, and telephones.
  • Coordinate office maintenance and repairs as necessary.
  • Ensure the office is organized, and wellmaintained at all times.
  • Assist with other administrative tasks and projects as assigned.

Qualifications:

  • Fluency in French and English (spoken and written) is required.
  • Proven experience as an administrative assistant or office administrator.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
  • Attention to detail and high level of accuracy in work.
  • Ability to work independently with mínimal supervision.
  • Discretion and confidentiality in handling sensitive information.

Experience:

  • Administrative office procedures, practices and equipment: 3 years (required)

Language:

  • French (required)

Ability to Commute:

  • Cape Town, Western Cape (required)

Ability to Relocate:

  • Cape Town,

Western Cape:
Relocate before starting work (required)

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