Admin Assistant French

2 weeks ago

Cape Town, Western Cape, South Africa Continuum Personnel Services Full time

Responsibilities:

  • Provide administrative support to the team, including managing correspondence, scheduling appointments, and organizing meetings.
  • Act as a liaison between Frenchspeaking clients and internal teams, ensuring effective communication and timely resolution of inquiries.
  • Maintain and update company databases and filing systems, ensuring accuracy and confidentiality of information.
  • Coordinate travel arrangements and accommodations for team members, including booking flights, hotels, and transportation.
  • Assist with project coordination and tracking, including monitoring deadlines, milestones, and deliverables.
  • Handle incoming calls and inquiries in French, directing them to the appropriate person or department.
  • Support HR functions such as onboarding new employees, processing paperwork, and maintaining personnel records.
  • Collaborate with colleagues to improve administrative processes and efficiency within the organization.
  • Perform other ad hoc administrative tasks as assigned.

Requirements:

  • Fluent in French, with excellent written and verbal communication skills.
  • Proficiency in English and/or any other languages is a plus.
  • Proven experience in an administrative role, preferably in a multinational or European environment.
  • Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
  • Proficient in MS Office suite (Word, Excel, PowerPoint) and other office software.
  • Ability to work independently and collaboratively in a fastpaced environment.
  • Professional demeanor with strong interpersonal skills, including the ability to interact with individuals at all levels.
  • Knowledge of French business culture and etiquette is desirable.
  • Flexibility to adapt to changing priorities and deadlines.

Experience:

  • Administrative office procedures, practices and equipment: 3 years (required)
Microsoft Office: 3 years (required)

  • French: 3 years (required)

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