Facilities Manager

2 weeks ago

Cape Town, Western Cape, South Africa Allan Gray Full time

The main purpose of this role is to:

  • Perform a variety of administrative tasks

Responsibilities:

  • As an Assistant, you will be responsible for:
  • Service Desk Operation:
  • Receive requests and incidents
  • Check which Facilities team the request or incident needs to be assigned to
  • Reassign and subtask if more than one team is required to action the request or incident
  • Print out requests or incidents for the maintenance team and place in the intray
  • Check during the day if facilities groups are accepting assigned tasks and advise them if they are not doing so
  • Manage internal disputes for requests and incidents not attended to
  • The general administration and stock keeping of all rented apartments in Cape Town, including, but not limited to:
  • Maintaining a cleaning and laundry schedule
  • Ensuring the apartment storeroom is kept neat and tidy and stocked in readiness for all turnover and emergencies
  • Checking apartments after each clean performed by the service provider
  • When required, to meet with the Landlord's maintenance team to oversee any maintenance work
  • Functions:
  • Co-ordinate the provision of function services within the office to ensure that the client/visitor experience is effortless, comfortable and appropriate
  • Function services include but is not limited to:
  • Venue provision and preparation
  • Parking
  • Security and cleaning
  • General Administrative Duties:
  • Maintain all the facilities department filing
  • Place orders for all staff and client flower and gift requests
  • Process all requests for facilities transport. On occasion process transport requests for other departments
  • Maintain the facilities department staff addresses and contact details
  • Maintain the facilities department library
  • Process the approvals for access to the Willowbridge site
  • Additional duties:
  • The incumbent will be asked to perform additional duties on occasion

Requirements:

  • Computer literate;
  • Customer focused;
  • Good organisational skills;
  • Precise;
  • Ability to prioritise tasks;
  • Good interpersonal relations and communication skills;
  • Ability to use initiative and work in a team;
  • Take ownership of tasks;
  • Integrity;
  • Accountability;
  • Ability to keep and meet deadlines.

Education:

  • Grade 10
    Location:
  • 1 Silo Head Office Cape Town
    Closing Date:
  • 15 September 2023

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