Bookkeeper and Office Manager

2 weeks ago

Cape Town, Western Cape, South Africa Sagen Advisory Full time

Our client, based in Somerset West, is looking to appoint an experienced Bookkeeper and Office Manager. This role will suit an experienced individual, with a strong personality and supervisory or management experience. This role will be on-site.

The ideal candidate will have solid bookkeeping and accounting experience, with a certificate, diploma or degree an advantage, but not a pre-requisite. Working knowledge of accounting packages, especially Xero, will be a positive, as well as previous experience with inventory management and accounting.

First and foremost, the company is looking for a culture fit and the right personality. Training will be provided by the company and its accounting firm, and the incumbent will work closely with these parties.

Duties and Responsibilities:

  • Capturing of bank statements on Xero.
  • Reconciling bank statements.
  • Prepare customer invoices.
  • invoices Printing of customer age analysis and follow-up on payments due and customer queries.
  • Reconciling debtors where necessary and following-up on customer queries and differences.
  • Processing of settlement discount where applicable.
  • Capturing supplier invoices to be paid.
  • Reconciling creditors where necessary and following-up on supplier queries and differences.
  • Sending out customer statements.
  • Petty Cash - capture expenses and receipts, process bank recon on Xero, distribution of money when needed. Responsible and ownership of the petty cash box.
  • Inventory: Checking stock-levels periodically, ensuring that intercompany journals and invoices are raised to reflect correct stock-levels. Daily, weekly and monthly stock reports to management. Assistance in stores when required.
  • Manage office and assist with task such as ordering stationery, IT, communications, insurance, vehicle licencing, training, supplier and customer contacts, regulatory compliance, etc.
  • Ad hoc duties as required.

Qualifications and Experience:

  • Matric.
  • Certificate, diploma, degree in accounting, finance or similar, or
  • Qualified by experience in a similar role.
  • Minimum of 5 years bookkeeping and accounting experience.
  • Accounting package experience, preferably Xero or similar.
  • Intermediate to advanced MS Excel.
  • Additional 'nice to have' experience: Office management, inventory, Simpro.

Salary:

  • R180,000 to R300,000 per annum, negotiable on experience and qualifications.

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