Administrative Specialist, Transport Service

2 weeks ago

Kempton Park, Gauteng, South Africa DSV Full time

DSV - Global transport and logistics

Location:
Kempton Park

Job Posting Title:
Administrative Specialist, Transport Service & Development

Time Type:
Full time

Minimum Requirments
Grade 12

Tertiary qualification an advantage - Supply Chain Management / Certificate in Finance/Accounting and administration

  • Knowledge of WMS systems
Advanced MS Excel/PowerPoint skills for reporting
Knowledge of SAP

Job Related Requirments

  • Minimum of 3 years' experience in invoicing within a highly
pressurized environment to a Corporate Customer base
Solid knowledge of financial and accounting procedures
Knowledge of financial regulations
Excellent analytical and numerical skills
Strong accuracy and attention to detail on all job specific tasks
Able to design relevant SOP's and Work Instructions based on
specific customer requirements and processes
Able to ensure internal KPI's and timelines are met
Must be able to meet and manage customer expectations and
ensure compliance to Policies and Regulations
Must have the ability to handle conflict on a tactical and
operational level
Must be able to communicate effectively and efficiently with all
levels of management
Punctuality and sharp time management skills are essential
elements for this position
A good understanding of MRP management principles
Must be able to work under pressure
Assertive, forward thinking, self-motivated and pro-active
Solution driven/orientated
Be strong at taking ownership, responsibility, and accountability
Sense of urgency

Added Advantages for this role

  • Analytical and problemsolving skills
Interpersonal skills
Good verbal and written communication skills
Business ethics
Aptitude of numbers
Excellent understanding of basic accounting
Strong attention to detail to keep accurate accounting entries
Solid organizations skills to keep track of invoices and queries
Customer services skills to work with various internal and
external customers
filling and any Adhoc duties that may be required
Exposure to strategic clients and communication channels
Excellent reporting skills
Advances MS Excel skills
Proactively driven to identify, action, and manage on deliverables

Main purpose of the role
This role will be responsible for the management, support, and coordination's of all invoicing within the Solutions FMS
team, relating to the receiving of invoices and the recovery and invoicing, withing the department, including all
transport related invoicing. This will relate to all invoices received and the recovery thereof, including but not limited to
queries, credits and any other Adhoc requirements.

The main purpose of the roll would be to have:

Analytical and problem-solving skills
Good verbal and written communication skills
Excellent understanding of basic accounting
Strong attention to detail to keep accurate accounting entries
Solid organizations skills to keep track of invoices and queries
Customer services skills to work with various internal and external customers
required
Exposure to strategic clients and communication channels
Excellent reporting skills to various stakeholders
Advances MS Excel skills
Build and maintain a strong business partnership with the existing customers & transporters.
Consciously looking for value adding opportunities to improve current processes and deliverables as required
Proactively driven to identify, action, and manage on deliverables

Duties and Responsibilities

  • Invoicing within a highly pressurized environment to a Corporate Customer base (Invoice management and
execution)
Follow up with customers and transporters to ensure that all invoicing/POs are received
Accurate invoicing to be done to Customer's once all supporting documents and checks have been finalized
Credit notes to be captured and processed in correct periods
Verification of invoices received and data validation
Resolve queries that may arise in the period that it occurs
Meet month end cut offs and deadlines
Design, create and maintain relevant SOP's, Work Instructions etc. for Customer specific requirements and
processes
Follow ups with the finance team to ensure payments received on time from Customers
Internal KPI's and timelines to be met and to have a deep understanding and execution of contractual SLAs &
KPI's
Ensure all supporting documentation are uploaded onto the internal invoicing system
Develop a strong, trusting relationship with customers and transporters
Adherence to HSE compliance and responsibilities
Adherence to tasks not stipulated in job profile i.e., audit compliance, adhoc duties due to operational
requirements.
Maintain various reports in line with KPI and contractual obligations.
Ensure client queries are managed daily and necessary escalation and issue resolution is addressed within
the agreed timelines
Training and roll out of change management processes
Ensure on going performance measurement, systems and metrics are used and i

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