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Financial Administrator

3 months ago

Jet Park, Gauteng, South Africa Smith Garb Full time
Gauteng, Isando / Jet Park

  • R R22 000 Monthly Cost To Company (Provident Fund Contribution Included)
Printing concern, based in the East of Johannesburg, is looking for a Finance Administrator to join their team. This is an urgent role, to start 3 April 2023

Duties include but are not limited to:

  • Debtors Invoicing / Credit notes.
  • Sorting work bags: Adding work tickets and orders, requesting purchase order where needed, Liaising with rep for PNP for control sheets.
  • Processing Invoices & Credit notes: Processing invoices on Pastel, Sorting and filing invoices into work bags.
  • Reporting: Updating Sales Analysis, Updating Commission & rebates Schedule, filing in files when completed
  • Debtors Receipts
  • Locating receipts on Bank Statement
  • Complete report of receipts for cashbook processing
  • Waste sales
  • Receiving of delivery notes daily from Security
  • Processing authorization sheet for signature by management
  • Processing of invoices & credit notes on Pastel
  • Requesting supplier invoices
  • Matching supplier invoices with delivery notes
  • Invoicing once payment and remittance received
  • All of the above to be kept in order for processing of Carbon Footprint
  • Waste collection to be signed off in factory when collecting.
  • Daily Cashbook
  • Updating all payments and receipts on the daily cashbook as per the bank statement
  • Updating monthly Cashflow report when required
  • Manual Cashbook
  • Updating manual cashbook with all payment transaction on bank statement
  • Bank Recon when applicable
  • Recon of manual cashbook and debtors receipts to balance with bank statement
  • Supplier Payments
  • Updating supplier payment schedule with all creditors payments processed
  • Petty cash
  • Updating Petty cash recon with all petty cash sales
  • Recon petty cash weekly and request new transfer for box
  • BBBEE Reporting
  • Compiling and maintaining BBBEE recordkeeping
  • Uploading valid BBBEE certificates and affidavits to BBBEE consultant
  • Follow up new certificates after expiring dates
  • Update and maintain any relevant schedules for BBBEE reporting
  • Supplier information forms
  • Filing of all documents when completed by creditors and cashbook
  • Keeping record of documents taken by employees for return
  • Credit Applications
  • Filing of all documents when completed by creditors and cashbook
  • Keeping record of documents taken by employees for return
  • Bank details loaded on FNB
  • Filing of all documents when completed by creditors and cashbook
  • Keeping record of documents taken by employees for return
applicable to banking details

  • Monthly board report packs
  • Printing of all reports
  • Compiling board packs and distributing
  • Month end
  • Assisting debtors controller with all month end processing and reporting
  • General
  • General
assistance to debtors controller, cashbook clerk, creditors clerk and management

  • Stand in for cashbook and creditors when off sick or on leave.
  • At any time, all staff is required to assist with stock take
  • Other tasks
  • Training in all aspects of finance and to stand in when and where applicable (For example, creditors, cash book, carbon footprint)
  • Ad hoc tasks required by management

For more information please contact:

  • Crystal Willis