Administration & Operations Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Apeel Sciences Careers Full time

At Apeel, we look to nature to help the global food system extend quality, prevent waste, and ensure an abundant future for our planet.

We believe that our most essential ingredient in our recipe for success is our people.

We strive to cultivate an environment where everyone is welcomed, and can bring their full, authentic selves into everything they do at Apeel.

Humility, Ingenuity, Leadership and Teamwork are the values that define us and how we work with each other, customers, and communities across the globe.


About This Role
Apeel Sciences is seeking an Administration & Operations Assistant to join our growing team.

Reporting directly to the CCO of EMEA, you will own and support a wide range of analytical and administrative tasks and projects.

We are looking for a self-starter with strong analytical skills and a proactive attitude to provide cross-functional support across the EMEA business unit.

This full-time position will be based in Cape Town, South Africa.

What You'll Do

  • Manage a wide range of administrative tasks for the CCO, including presentation preparation & editing, data entry, calendar management, meeting minutes, expense reporting, and crossfunctional team coordination
  • Proactively collect, analyze, and distill information from various sites to ensure the CCO is prepared for meetings and deadlines
  • Book domestic and international travel arrangements including air, hotel, and ground travel for the CCO
  • Plan, prioritize, schedule, and follow up with others to ensure delivery of critical tasks, update project and organizational documents, and support general project and business reporting for hightouch global staff
  • Handle meeting logistics and provide meeting support (e.g., reserve rooms, greet guests, ensure A/V equipment is in working order and presentations templates are prepared and properly loaded)
  • Compose and prepare correspondence, announcements, presentations as needed
  • Organize and liaise with company guests, including visit scheduling, accommodation, transportation, onsite and offsite meals, and facility tours
  • Maintain discretion and confidentiality in all areas pertaining to proprietary information
  • Travel locally and internationally from timetotime and as needed

What You Bring

  • 3+ years of experience in similar Operations, Financial, Technical or Executive Support types of functions
  • Experience in some of the following areas: data analytics, project management, project support, change management, compliance, technical and quality
  • Verbal and written proficiency in both English and Afrikaans
  • A sense of urgency and ability to navigate a fastpaced and changing work environment
  • Strong critical thinking skills with the ability to work without direct supervision
  • Strong verbal and written communication skills
  • Ability to stay organized and take concise notes and disperse amongst executives
  • Valid driver's license with reliable own transport
  • Valid passport and ability to travel locally and internationally
  • Experience in fresh produce organizations preferred
  • Customer relationship experience with a global company preferred

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