Administrator: Residential Leasing

2 weeks ago


Pretoria, Gauteng, South Africa City Property Full time

Generate and review lease documents

  • Check Lease Agreements & Lease Schedules for errors when documents are generated.

Accurate lease documents.

  • Review all the information on the lease schedules and lease agreements for completeness and accuracy. All additional information to be completed in full and accurately. This include any Data Management instructions that need to be completed.

Internal Credit control check

Administration

  • Handle, investigate and resolve all administration queries within the set targeted time from receipt to resolve.
  • Complete pro-forma invoices when required on request from prospective tenants.

New Registrations and renewals

  • Credit checks to be performed and deals approved in terms of the SODA for building take-on's and renewals. If approval criteria is not met on these deals, these should be escalated to the leasing manager.
Check new building take-ons and renewals for the required supporting documents:
Copy of ID, latest payslip, 3 month's recent bank statements, vacancy list, ITC report and MDA blacklisting. Tenant transaction and deposit listing (MDA) needs to be attached (if an existing tenant).

Working conditions:

Office Based. No travelling will be required.

Occasional Saturday work will be required.

Qualifications & Experience:

  • Matric qualification required.
  • Post school qualification in office administration preferred.
3. 0-2 years' experience in office administration required.

Skills & Knowledge Required:

  • MS Office Skills required
a. MS Word - Basic
b. MS Excel - Basic
c. MS Outlook - Intermediate

  • Proficiency in telephone etiquette and business language
  • TAS and MDA knowledge preferred
  • Paym8 knowledge would be an advantage

Personal Attributes**:

1.
Problem solving - find solutions when emotions are involved.
2.
Reality testing - be objective; see things as they really are.
3.
Impulse control - resist or delay impulse to act.
4.
Flexibility - adapting emotions, thoughts and behaviors.
5.
Stress tolerance - coping with stressful situation.
6.
Interpersonal relationships - building mutually satisfying relationships.
7.
Empathy - understanding & appreciating how others feel.
8.
Independence - be self-directed and free from emotional dependency.
9.
Assertiveness - communicating feelings and beliefs; being non-offensive.
10.
Leadership - willingness to lead, take charge of situations, offer opinions and directions to others.
11.
Social
confidence - be self-assured and at ease with people in all types of social situations.
12.


Persuasion - negotiating, selling, influencing and attempting to persuade people or trying to change the point of view of others.

13.
Multitasking - dealing with several activities at a time, enjoy being given new tasks before they have finished another.
14.
Teamwork - cooperation with others, good-natured attitude and encouraging people.
15.
Persistence - sticking with tasks, not giving up, dislike leaving things unfinished.
16.
Rule
following - adhere to rules and strictly follow work regulations.
17.
Attention to detail - focus on details, strive for perfection and be well organized.
18.
Planning - enjoy making detailed plans and long-terms plans.
19.
Innovation - creative and open-mindedness.
20.
Analytical
thinking - like solving complex problems, carefully analyze information and use logic to address issues and problems.

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