Tender and Office Administrator

3 weeks ago


Johannesburg, Gauteng, South Africa MYM Holdings Full time

Tenders:

Manage the tender department.
Manage the tender team.
To coordinate input from all role-players and compile tender documents according to specified requirements and arrange for pricing.
Manage the tender report spreadsheet.
Accurately complete all required tender documents in line with requirements.
Ensure delivery of the tender on the submission date and time.
Respond to client tender/database compliance queries timeously, efficiently and accurately.
To keep track of all advertised tenders via subscribed tender publications.

To arrange for tender documents to be collected, a tender briefing was attended and finalized tender documents were submitted to the specified location before the specified deadline.

To read, scan and forward tender documents to relevant role-players in the business and convene a tender committee meeting for major tenders.

To ensure supporting documents are always up to date e.g. tax clearance certificates, BEE Certificates, COIDA etc.
To track and report on all submitted tenders weekly and attend to all tender-related queries.

Administration:

Manage the team and procurement for other group companies.
Progress report for other external projects.
Manage team performance.

Requirements:

Diploma/certificate in business management or related.
Manage people and communicate well with team members
Must be professional and have an excellent work ethic
Must have a pleasant approachable personality
Ability to learn fast and adapt easily to a new task given
Attention to detail
To be prepared to work long hours when required, and work overtime
Be deadline driven
Must be responsible and reliable
Ability to work under pressure, multitask and maintain meticulous records
Must manage your desk effectively and efficiently
Ability to live the company values and culture
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