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Office Secretarial Administrator
2 weeks ago
Job Duties/Responsibilities will include:
Manage calendars of senior managers and provide support for meetings
Ensure that operational meetings have agendas, minutes of meetings and follow-up of action logs
Filing of all office, departmental and project related documentation in line with the company's QMS and EMS
Assist the business with preparation of QMS and EMS internal audits and management review document preparations
Maintenance of all company operational filing
Maintenance of Sales administrative records and ERP administrative records.
Upkeep of Adhoc staff attendance registers
Booking, organising and processing of all internal and external meetings, training requirements as well as monitoring budget
Oversee cleaning services and general aesthetics of the office
Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
Provide event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Answer main phone line and respond to inquiries
Diploma in Secretarial, Admin or Office Management
A Bachelors degree will be an added advantage.
At least 3 yrs. working experience as in secretarial or administrative role
MS office advance proficiency
Knowledge and understanding of relevant compliance legislation an added advantage
Sage 200 experience an added advantage
Experience in a ISO 9001 and ISO14001 an added advantage
Ability to work under high pressure environment and to deliver against deadlines in the context of multiple priorities
High level of confidentiality integrity
Meticulous attention to detail
Team player
Professionalism
Customer Service Orientated
Follow up skills
Attention to detail
Deadline driven
Work under pressure
Ability to adapt easily to ever changing environment
Ability to follow work procedures and safety rules
Both Written and Verbal Communication
Problem solving
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