Office Secretarial Administrator

2 weeks ago


Pretoria, Gauteng, South Africa StaffCentral Consulting Full time

Job Duties/Responsibilities will include:

Manage calendars of senior managers and provide support for meetings

Ensure that operational meetings have agendas, minutes of meetings and follow-up of action logs

Filing of all office, departmental and project related documentation in line with the company's QMS and EMS

Assist the business with preparation of QMS and EMS internal audits and management review document preparations

Maintenance of all company operational filing

Maintenance of Sales administrative records and ERP administrative records.

Upkeep of Adhoc staff attendance registers

Booking, organising and processing of all internal and external meetings, training requirements as well as monitoring budget

Oversee cleaning services and general aesthetics of the office

Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.

Provide event management support as requested.

Provide hospitality to all guests and help to create a welcoming environment.

Answer main phone line and respond to inquiries

Diploma in Secretarial, Admin or Office Management

A Bachelors degree will be an added advantage.

At least 3 yrs. working experience as in secretarial or administrative role

MS office advance proficiency

Knowledge and understanding of relevant compliance legislation an added advantage

Sage 200 experience an added advantage

Experience in a ISO 9001 and ISO14001 an added advantage

Ability to work under high pressure environment and to deliver against deadlines in the context of multiple priorities

High level of confidentiality integrity

Meticulous attention to detail

Team player

Professionalism

Customer Service Orientated

Follow up skills

Attention to detail

Deadline driven

Work under pressure

Ability to adapt easily to ever changing environment

Ability to follow work procedures and safety rules

Both Written and Verbal Communication

Problem solving

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