Shipping Administrator

2 weeks ago


Cape Town, Western Cape, South Africa SA Metal Group (Pty) Ltd Full time

Job description:


The Shipping department currently has a vacancy for an attentive to detail, dedicated, organized individual to join their team
. This position requires a dynamic, flexible personality, who is able to work in a fast paced environment and meet deadlines.


Duties & responsibilities will include, but are not limited to the following:

  • Creating shipping instruction
  • Communicating with our partners about their shipment status
  • Checking freight documentation (Bills of Lading, Certificate of Origins, etc.)
  • Processing administrative tasks, so all our departments are uptodate of your latest shipments
  • Assisting with getting shipping files in order to be shipped
  • Booking of haulers for the containers
  • Booking and following up with shipping lines & depots for container releases
  • Book containers with the nominated shipping lines
  • Interacting with shipping lines regarding any booking queries
  • Track shipment progress from start to end
  • Identify potential issues and inform relevant parties promptly
  • Liaise with clearing agents and generate relevant documentation
  • Check all clearing agent's invoices
  • Ensuring all required and necessary paperwork are timelessly received and processed onto the system
  • Provide input on workable Letter of Credit
  • Compile photos and inspection certificates and send for approval before stacking
  • Create shipping documentation (proforma invoice, commercial invoice, packing list etc)
  • Submit the shipping instruction to the shipping line
  • Manage the documentation process and communication with the shipping line up to the release
  • Forecasting to secure shipping opportunities
  • Assist finance with invoice verification if and when required
  • Assisting finance and documentation department with transactional details where required
  • Capture, track and reconciles payment information
  • Obtaining, checking and preparing documentation to meet customs and insurance requirements
  • Utilising ecommerce, internet technology and satellite systems to enable realtime tracking of goods
  • Prepare and maintain excel spreadsheets
  • Follow up with relevant role players
  • Scanning & Filing
  • Maintaining communication through all phases of the shipping process
-
Any and all duties and responsibilities based on operational needs

Qualifying Experience:

  • Matric
  • Relevant tertiary qualification
  • At least 35 years' experience in a similar position
  • Computer literate (MS Office)

Qualifying Attributes

  • Excellent planning, organizational, analytical and decisionmaking skills
  • Ability to work under pressure
  • Ability to multitask and manage demanding workload in a pressurized environment
  • Excellent problem solving skills coupled with the ability to think on your feet
  • Ability to work independently as well as in a team
  • Attention to detail and accuracy
  • Hardworking and selfmotivated
  • Time management and organizational skills
  • Highly motivated and committed
  • Excellent standards in execution
  • Innovative, analytical and detail orientated
  • Able to manage time and resources
  • Deadline driven

Job title:
Shipping Administrator

Reporting to:
Shipping Manager

Job type:
Permanent position

Standard hours
08h00-17h00: Monday - Thursday

08h00-16h00: Friday

May be required to work overtime as per operational requirements

Salary
We offer a highly competitive package depending on the extent of the applicant's qualifications and experience.
  • Shipping Controller

    2 weeks ago


    Cape Town, Western Cape, South Africa Hr Legend Full time

    Responsibilities: Administrate shipping volumes when required Process booking queries from shipping Manage shipping line allocations on a daily basis Manage daily dropoffs and liaise with the relevant shipping lines / adjust seasonal forecast info Administrate weekly forecasts with the shipping lines Administrate allocations from shipping lines Negotiate...

  • Shipping Coordinator

    2 weeks ago


    Cape Town, Western Cape, South Africa Professional Resources Partners Pty Ltd Full time

    Shipping CoordinatorLocation: CapetownSalary: R32 000 – R40 000CTCDuties:Establish contact with the supplier on the receipt of the purchase order.Coordinate with the supplier and the forwarders re- shipping dates and transport.Arrange clearance through appointed forwarders.Liaise with appropriate departments regarding the progress of shipments.Sending out...

  • Shipping Controller

    2 weeks ago


    Cape Town, Western Cape, South Africa HK Enterprises Full time

    Job description: Shipping ControllerCape Town, Central Business DistrictHK Enterprises is one of the fastest growing nuts and dried fruit producers & intermediaries in the African Union. We are currently looking for 2 Shipping Co-ordinators in the supply chain department.You will be reporting directly to the management team, and embrace the busiest & highest...

  • Shipping Controller

    2 weeks ago


    Cape Town, Western Cape, South Africa HK Enterprises Full time

    Job description: Shipping ControllerCape Town, Central Business DistrictHK Enterprises is one of the fastest growing nuts and dried fruit producers &/ intermediaries in the African Union. We are currently looking for 2 Shipping Co-ordinators in the supply chain department.You will be reporting directly to the COO, working with a busy & high paced team....

  • Shipping Manager

    2 weeks ago


    Cape Town, Western Cape, South Africa SITC Logistics (Pty) Ltd Full time

    Purpose:The role will involve overseeing all aspects of our import, export, and clearance operations, ensuring efficient and timely movement of goods while maintaining compliance with relevant regulationsMinimum job requirements: Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field. Master's degree preferred....


  • Cape Town, Western Cape, South Africa LiebenGroup Full time

    Overall Role Function:The Procurement Administrator is responsible to oversee and support the Group Procurement Function as to being responsible for a broad range of administrative and support functions; these include, Procurement of goods and services in accordance with company policies and guidelines, Conducting cost analysis and identifying cost-saving...


  • Cape Town, Western Cape, South Africa CareerfinderZA Full time

    Key Performance Area: Oversee daytoday operations, manage employee performance and output while meeting your overall deliverables Responsible for registering and monitoring vessels in order to provide input into financial forecasts (pre- funding / post sailing) Operational management of all vessels Compiling and monitoring revenue reports, management reports...

  • Billing Administrator

    2 weeks ago


    Cape Town, Western Cape, South Africa Black Pen Recruitment Full time

    Billing Administrator (Procurement/Supply Chain)Our client provides reliable Procurement and Project Solutions to the Energy, Construction, Mining, and Shipping Industries in Africa. They have a future oriented mindset with regards to their clients, suppliers, and the environment. Their vision is to become a recognised name on the African continent,...

  • Billing Administrator

    2 weeks ago


    Cape Town, Western Cape, South Africa Black Pen Recruitment Full time

    Billing Administrator (Supply Chain/Logistics)Our Client is a diversified investment and advisory firm operating in Africa. They specialise in driving sustainable economic growth across the continent and provide reliable Procurement and Project Solutions to industries such as Energy, Construction, Mining, and Shipping. Headquartered in Cape Town, our client...


  • Cape Town, Western Cape, South Africa Damen Shipyards Cape Town (Pty) Ltd. Full time

    ABOUT US:Damen Services Africa (Pty) Ltd, a South African registered company, is owned by Damen Services and Damen Shipyards, a major family-owned international shipbuilding and ship servicing company based in the Netherlands.Damen Services Africa is situated in Table View, Cape Town and the main business focus is to support Damen clients in Africa by...


  • Cape Town, Western Cape, South Africa LASEM GROUP Full time

    Our reputable client who is a leading brands company, seeks to employ a Demand & Purchasing Administrator for a 6 month contract. If you meet the criteria below and available to take up a 6 month contract immediately then we want to hear from you.The Demand & Purchasing function is the basis for Purchasing and significantly influences the inventory...


  • Cape Town, Western Cape, South Africa Jobking Full time

    Reference Number1808AdminVAWaterDescriptionDo your strengths lie with detail, numbers and organising? At iStore, the best-run ship needs the best organisation and you'll be responsible for essential administrative tasks so that our store sails smoothly.Please note you would need to be available immediately.RequirementsMatric qualificationExperience dealing...


  • Cape Town, Western Cape, South Africa RMG Recruitment (Pty) Ltd Full time

    Our client in Parow Industrial is looking for an Administrator/Generalist to help with the following tasks: General administration, phone answering, and filing Receiving and logging customer orders Checking order prices, filing, and requesting drawings as needed Getting quotes from suppliers and comparing prices Placing and tracking purchase...


  • Cape Town, Western Cape, South Africa Recruitment Matters Africa Full time

    Responsibilities: Export sales will be responsible for servicing a customer base Responsible for Department administrative requirements Processing orders and coordinating dispatch with the logistics team Responsible for customer communication Responsible for Debtor statements and payment collections Preparing all required export documentation Ensuring all...


  • Cape Town, Western Cape, South Africa Complement Recruitment Full time

    Logistics Sales Administrator - Cape TownSalary: R15-20K Per Month depending on experiencePurpose of Position:Minimum Requirements: Checking data accuracy in orders and invoices Contacting clients to obtain missing information or answer queries The sales administrator joins the customer service team, performing a range of functions for the department...


  • Cape Town, Western Cape, South Africa Time Personnel Full time

    Job OverviewExpiration date:9 March 2024Location:Cape Town, Western CapeJob Title:Marketing Administrator / AssistantEducation Level:High School / MatricJob Level:IntermediateMinimum Experience:5 YearsMarketing Administrator / Assistant - Noordhoek, Cape Town.Do you live close to Noordhoek and have the applicable skills listed in the advert below in...


  • Cape Town, Western Cape, South Africa Job Crystal Full time

    The Warehouse Administrator - must be able to fulfil tasks with great attention to detail and work under pressure. - Attention to detail (meticulous) and strong problem-solving skills - Must adhere and enforce company procedures - Manage time effectively - Clear and continues communication is essential - Must be able to work under pressure - Exhibit the...


  • Cape Town, Western Cape, South Africa Tower Group Full time

    Our client located in Maitland is looking for a Export Sales Coordinator to join their team. Must be able to Speed typing/Touch typing and will be tested.Requirements: Minimum of 3 year's relevant experience Experience in an export environment is advantageous Minimum of 3 year's administrative experienceQualifications Minimum requirement: MatricKey...


  • Cape Town, Western Cape, South Africa Gear Pumps Manufacturing Full time

    PurposeTo provide a support to the Sales and Administration departments within the factoryKey performance indicators General sales administration, capturing orders, processing invoices (local and international customers) Follow up and expedite orders and quotations. Liaise with the relevant departments to identify and address bottleneck. Report any concerns...

  • Sales Administrator

    2 weeks ago


    Cape Town, Western Cape, South Africa Excellent Meat Full time

    Job purpose: The role of the Sales Administrator is to provide essential administrative and support functions to the Trading team, ensuring the efficient and effective operation of Sales processes.Duties and Responsibilities Build and maintain strong relationships with customers, conducting follow ups, addressing their inquiries, concerns, and orders...