Legal Secretary

2 weeks ago


Johannesburg, Gauteng, South Africa Belmar Personnel Full time


Braamfontein

Experience required: Worked as a Legal Secretary for 5 to 8 years

JOB PURPOSE

The secretary is responsible for providing secretarial and administrative services in an efficient, professional, effective & supportive manner to directors and professional staff of the firm.

KEY PERFORMANCE INDICATORS

1. Drafting and typing of pleading, agreement and other documents

2. Proficient with Excel and PowerPoint

3. Secretarial and administrative assistance with running legal practice. Must have worked at a Legal Attorney firm

4. Capturing and finalising fees on AJS

5. Send invoices to client

6. Assist with collecting outstanding invoices

7. Preparing documents for tenders

8. Business travel bookings

9. Dictaphone typing

10. Good writing skills

DETAILED RESPONSIBILITIES

Attend to all verbal, dictated and written instructions given by allocated directors and professionals

Screening of calls as well as message taking for allocated directors and professionals

Assist with queriers regarding client payments, deposits and requisitions for payments and receipts

Liaising with clients telephonically

Typing documents, including affidavits, particulars of claim and court notices

Typing, compiling and preparing reports, presentations and correspondence for directors and professionals

Manage diary deadlines and correspondence

Assist with general queries from directors and professionals

Handling all confidential matters with discretion

Registration and archiving of files

Logistical Support

Arrange travel booking and accommodation for directors and professionals

Submit travel claims to accounts department

Version Control: Feb 2024

Tender Administration

Compile tender documents and prepare tender packs

Basic understanding of tender submissions

Fees and Accounts

Accurate opening of files on AJS, ensuring that the take-on form has all the required information and is signed off by the director

Entering time on AJS for directors

Ensuring that the accounts department is accurately informed of allocations for all disbursements made on behalf of clients

Finalising fees and invoices timeously at month-end

Timeous finalising of accounts and dispatching to clients

Assisting directors with collecting outstanding payments

Undergoing training deemed necessary on new equipment or systems and ensuring that he/she is informed and up to date on office procedures

Ad-Hoc

The duties and responsibilities contained in this job profile are not exhaustive. The employer is entitled to instruct the employee at any time to carry out additional duties or responsibilities, which fall reasonably within the ambit of the job profile, or in accordance with operational requirements.


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