Administrator: Legal

2 weeks ago

Pretoria, Gauteng, South Africa City Property Full time
The purpose of the job is to assist the legal department with administrative tasks:

  • Prepare / Invoices / Statements / Budget Report.
  • Booking of meeting & meeting venues.
  • Responsible for other projects e.g social events, community projects, office events - as requested.
  • Manage Filling room.
  • Effective and timeously addressing queries and resolve problems, this applies to both internal and external customers.
  • Ensure effective communication with internal and external customers.
  • Print, compile and produce delegate letters / files / booklets and materials according to agreed client standard.
  • File procedures - file and retrieve all documents.
  • Open litigation files and update status on MDA.
  • Updating the legal library of Acts & rules of various legislation.
  • Prepare ad hoc payments.
  • Assist the Internal Auditing department with Admin work.

Working conditions:

Mostly Office Based. Limited Travelling will be required.

Qualifications & Experience:

  • Matric Certificate required.
  • At least ONE years' experience in administrative functions required

Skills & Knowledge Required:

  • MS Word / MS Office / MS Excel

Personal Attributes**:

1.
Problem solving - find solutions when emotions are involved.
2.
Reality testing - be objective; see things as they really are.
3.
Impulse control - resist or delay impulse to act.
4.
Flexibility - adapting emotions, thoughts, and behaviors.
5.
Stress tolerance - coping with stressful situation.
6.
Interpersonal relationships - building mutually satisfying relationships.
7.
Empathy - understanding & appreciating how others feel.
8.
Independence - be self-directed and free from emotional dependency.
9.
Assertiveness - communicating feelings and beliefs; being non-offensive.
10.
Leadership - willingness to lead, take charge of situations, offer opinions and directions to others.
11.
Social
confidence - be self-assured and at ease with people in all types of social situations.
12.


Persuasion - negotiating, selling, influencing, and attempting to persuade people or trying to change the point of view of others.

13.
Multitasking - dealing with several activities at a time, enjoy being given new tasks before they have finished another.
14.
Teamwork - cooperation with others, good-natured attitude and encouraging people.
15.
Persistence - sticking with tasks, not giving up, dislike leaving things unfinished.
16.
Rule
following - adhere to rules and strictly follow work regulations.
17.
Attention to detail - focus on details, strive for perfection and be well organized.
18.
Planning - enjoy making detailed plans and long-terms plans.
19.
Innovation - creative and open-mindedness.
20.
Analytical
thinking - like solving complex problems, carefully analyze information and use logic to address issues and problems.

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