Legal Receptionist/admin/typist

2 weeks ago

Pretoria, Gauteng, South Africa KVW LEGAL AND ASSOCIATES Full time

VERSATILE LEGAL RECEPTIONIST / TYPIST/ ADMINISTRATOR AT KVW LEGAL AND ASSOCIATES

ABOUT THE POSITION


A fixed-term position has become available at
KVW LEGAL AND ASSOCIATES head offices in Pretoria for a computer literate, reliable, trustworthy and well-organised individual with
at least 2-4 years experience.

1. be willing to put in extra hours as per operational requirements;

  • BE a graceful professional who creates a positive first impression;
3. be proactive and have the ability to multi-task;
4. ensure accuracy and completeness of data and attached documents;
5. be aware of and ensure tender deadlines are complied with;
6. be self-motivated and competent in prioritizing and working with little supervision;
7. have impeccable verbal and written English skills and liaise with all relevant departments.

Key Responsibilities

  • Daily duties include, but are not limited to the following:
  • Minimum 2-4 years High-and Magistrate's Court Litigation experience
  • Welcoming clients and visitors upon arrival at reception, correctly directing them
  • Observing business etiquette, and maintaining a professional appearance.
  • Dictaphone typing, proofreading, and transcription with excellent typing skills (6080wpm)
  • Have strong telephone etiquette in manning switchboard
  • Handling all incoming and outgoing correspondence
  • Answering, screening, and correctly directing flow of inquiries to intended recipients
  • Full competency in general office administration
  • Assist with files opening entering customer details into the company's database
  • Copying, filing and maintaining softcopy and hardcopy records
  • General office filing and administration as and when required
  • Working knowledge / Experience in general bookkeeping will be beneficial
  • Data entry and recordkeeping of office expenses financial records
  • Maintaining the office space, ordering and replenishing office supplies
  • Managing the inventory management, maintenance and repair of office equipment.
  • Preparing meeting facilities and arranging refreshments, as required
  • Track staff attendance register
  • Other ADHOC duties as per operational requirements as and when required
  • Stable employment record
  • Exhibit excellent time management, communication and numerical skills
  • Able to think out of the box to resolve issues
  • Able to work independently
  • Maintain traceability of electronic and hard copy material;
  • Provide updates and progress reports ;
  • Provide support to Operations and general Administration department as and when required.

Minimum Requirements

  • Relevant degree/ diploma (NQF level 6) qualification will be highly beneficial;
  • Minimum 24
    years related experience (references will be contacted);
  • Strong typing 6080 wpm, administration, organisational and interpersonal skills;
  • Excel proficient;
  • Microsoft Office Word, PowerPoint

Desired Skills:

Qualifications:
-:
  • To succeed in this role, you should possess the following qualifications;
  • Bachelor's degree in Communications or a related field and/or relevant experience
  • Strong typing skills and attention to detail a must
  • Excellent communication and interpersonal skills.
  • Exceptional organizational and time management abilities.
  • Strong attention to detail and accuracy in typing and data entry.
  • Diary managementcreating, adjusting and confirming appointments.

Salary:
R6 500,00 - R8 000,00 per month

Ability to commute/relocate:

  • Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (required)

Experience:

- receptionist/ administrator: 3 years (required)

Application Deadline: 2024/03/15

Application Deadline: 2024/03/15

Expected Start Date: 2024/04/01

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