Learning and Development Administrator

1 week ago


Johannesburg, Gauteng, South Africa H2R Full time
Gauteng, JHB - Northern Suburbs

  • Monthly Cost To Company (Market related)


One of our clients in the financial industry has a vacancy available for a Learning and Development Administrator to join their dynamic team.


Responsibilities:

  • Develop and manage the project plans, repository, and sharing of access with internal and external stakeholders for all programmes that need to be managed.
  • Develop project plans for all projects, update plans, distribute action items and follow up, and ensure version control.
  • Scheduling recurring and adhoc meetings for all programmes.
  • Work with the Manager to create programme reports for each intake that contribute to the scorecard and company report.
  • Track all data and stats for programmes and students.
  • Cocreate and manage programme calendars.
  • Cocreate and support orientation, graduations, SME sessions, and faculty sessions.
  • Help to drive project outcomes and deadlines through project plans, action items, and followups.
  • Coordinates and collaborates solutions for challenges.
  • Manages the Academy inbox with Learning and Development Specialist.
  • Solves for or escalates technical and content queries.
  • Assists with planning, implementation and management of new learning projects which may include for example new company learning platforms.
  • Understand finance systems and process flows.
  • Works with the registration system and processes registrations
  • Engages with students, their companies finance and procurement teams and company Finance to raise and process invoices.
  • Tracks progress of registrations against targets and engages with manager around marketing of programmes.
  • Processes marksheets, statement of results, certificate lists for graduation.
  • Understands programme architecture and provide insights on improvements and changes.
  • Support faculty and students.
  • Understands the assessment process.
  • Understands procurement policy and manages the processing of invoices through requisitions. Ensures timeous payment of faculty.
  • Manages multiple stakeholders' needs, priorities and expectations through strong communication and interpersonal skills.
  • Adhoc admin related to all projects the Industry Learning and Capacity building team manage.

Education and experience:

  • 5+ years of experience as a Learning or Faculty Administrator.
  • Relevant project coordination experience will be advantageous.
  • Experience in student Learning Management Systems or Student Information Systems.
  • A relevant tertiary qualification from a recognised Institution.

Knowledge:

  • Strong knowledge of project management tools.
  • Knowledge of various components of event planning.
  • Strong facilitation presentation knowledge and skills to run with meetings, develop action plans, report and raise risks.

Skills:

  • Strong attention to detail.
  • Project management skills.
  • Strong stakeholder management and communication.
  • Analytical thinking and problem solving with a future focus (not only solving for the now).
  • Detailoriented and committed to a high level of accuracy.
  • Personal organisation and time management discipline.
  • Good communications skills (verbal and written).
  • Good interpersonal and consultative skills.
  • Strong facilitation and presentation skills.
  • Team orientation with ability to motivate others towards performance.
  • Ability to work independently.
  • Ability to work under pressure and on multiple priorities as the same time.
  • Demonstrating resilience.

For more information please contact:

  • Ingrid Pistorius


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