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Receptionist - 6 Month Contract (Government
2 weeks ago
Our government agency client in East London is urgently looking for an experienced Receptionist to support the Support Services Manager on a 6-month contract.
Switchboard Management and Maintenance
- Answering and appropriately responding to incoming calls
- Directing calls appropriately
- Taking messages and sending these to the appropriate parties
- Notify supplier of switchboard issues and ensure they get resolved.
Front Office Management
- Welcome visitors and prepare refreshments for visitors at the receptions area
- Directing visitors to appropriate staff and venues
- Coordinating visitors by adhering to visitors sign in processes
- Assisting with queries where necessary
Meeting Room Administration
- Planning and scheduling the booking of meeting rooms
- Ensuring that meeting rooms are prepared for meetings
- Allocating and managing meeting room tools and equipment such as data projectors, flip charts and teleconference portals.
- Ensuring that appropriate equipment for meetings is set up and working
- Ensure that refreshments for meeting is set up at all times
General Administration
- Distributing mail and faxes
- Maintaining internal telephone lists
- Ensuring that all telephone related information is available
- Coordinate the repair, maintenance and utilization of office equipment including telephone equipment
- Ensuring stock of stationery and other office supplies is at the correct levels
- Ordering of stationery when required and complying with the procurement process
- Typing of submissions and filing
- Any other administration support required
Ad Hoc
- Any other duties which may be assigned from time to time
Qualifications & Experience
- Grade 12 or similar qualification
- At least 2 years' experience as a receptionist and managing a front office
- Excellent communication and customer service skills, great relationship management skills, stakeholder management skills
Must have a clear ITC (Credit record), clear fraud, clear Crim
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