Administrator: Vehicle Invoicing and Lisencing

2 weeks ago


Bedfordview, Gauteng, South Africa Motus Corporation Full time

Motus Toyota Bedfordview currently holds a vacancy for an
Administrator: Vehicle Invoicing and licensing, reporting to the
Manager: Sales.


The person in this position will be responsible for invoicing and registering vehicles, register warranties and process sales journals and stock sheets in the New Cars and Used Cars Department.


Position Overview:

Specific Role Responsibilities:

  • Receive and ensure that vehicle deal file is signed by the Dealer Principal and Sales Manager
  • Ensure that relevant documentation is on file (OTP, any tradein documentation, cost sheets, Client's ID, change of ownership signed)
  • Invoice vehicle according to OTP including sundries after verifying that figures are correct
  • Enter deal file in register and D.O.C
  • Complete change of ownership
  • Verify if there are any monies outstanding on tradeins
  • Bring tradein into stock by noting in the stock book and capturing on computer system
  • Complete and stamp service book
  • Ensure that deal file has duplicates of ID, of tradein registration and of new vehicle registration
  • Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected)
  • Verify that the sales journals balance after every transaction
  • Ensure that at monthend the sales journal agrees with D.O.C and with Manager's D.O.C
  • Print monthend journals for Accountants
  • Print stock sheets for Managers and Dealer Principals weekly
  • Open vehicle debtor accounts
  • Assist Stock Controller
  • Assist Accountant
  • Original Natis documents to be requested from the Banks
  • Natis documents to be kept in a safe place
  • Perform any other reasonable duty which may be required from time to time

Qualifications and Experience:

  • A minimum of Grade 1
  • Computer Literate
  • Excel & MS Word
  • Clear Criminal Record
  • Attention to Details
  • Knowledge of Kerridge and E-Toyota is essential

Skills and Personal Attributes:

  • Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment


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