Accounts Payable Clerk

2 weeks ago

Cape Town, Western Cape, South Africa Epsidon Management & Marketing Consultancy Full time

JOB PROFILE:

Job Title:
Accounts Payable Clerk

Division:
Finance - Accounts Payable

Location & Address:
Cape Town

Reports to:
Accounts Payable Manager

Direct Subordinates:0

Total Staff in Function:4

WORKING RELATIONSHIPS:

Internal:

  • Procurement
  • Sales Operations
  • Brand Operations
  • Account Managers
  • Systems Engineers / Presales
  • Marketing
  • Logistics
  • Regional Managers

External:

  • Vendor
  • Resellers
  • End Users
  • Vendor
Alliance Partners

JOB SUMMARY:

Main Purpose of Position:

The main purpose of the Account Payable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions.

KPA & PERFORMANCE STANDARDS

Accounts Payable Functions:

  • Matching orders to invoices and delivery notes and reconciling to statements.
  • Ensure that all necessary documentation is checked and completed to allow for payment within agreed credit terms.
  • Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
  • Ensuring that all payments are captured in the financial system timeously after payments have been made.
  • Masterfile account verification for creditors
  • Onboarding of New Creditors
  • Documents must be verified and checked prior to onboarding.
  • Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms
  • Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
  • Managing Vendor payment terms in the financial system ensuring that system reflects the correct terms.
  • Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are done timeously.
  • Completing Vendor / Credit Applications for all Companies.
  • All Filing linked to the above job function.
  • Any ADHOC duties given by the Manager.

Admin Functions:

  • Completing Company onboarding documents.
  • Ensuring we have updated Company Documents.
  • Vendor
Onboarding and maintaining the Vendor Masterfile.

  • Any adhoc Vendor manual Billing required.
  • Filing Linked to the above functions.
  • Any ADHOC duties given by the Manager.

Internal training associated with competencies:

  • Adhere to and complete the Company Learning Map issued during the first week of employment to meet the expectation.

Minimum Qualification:

  • Matric
  • Finance Degree/Diploma

Minimum Experience:

  • 3 5 years' experience in an Accounts Payable Clerk role
  • Intermediate Level Excel Experience

Minimum Skills:

  • 35 years' experience working with AccPac (Advantageous)
  • High attention to detail and accuracy
  • Problemsolving
  • Excellent communication skills (Verbal and nonverbal)
  • Able to perform in a pressurized and demanding working environment.
  • Able to manage High work volumes.

Physical Requirements:

  • Reliable transport

Office Requirements:

  • Workfromoffice environment.
  • Semiformal dress code.
  • Working hours are from 08:00 17:00.
  • Excellent international business language skills (English), both written and verbal.
  • Reliable transport
to and from the office.

Job Types:
Full-time, Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

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