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3 months ago
Please note that this is for a 6 month Fixed Term Contract._
Accounts Payable Clerk
The purpose of this document is to outline the primary functions of the Accounts Payable Clerk.
Taking ownership of trade and supplier payments in an organized manner and in terms of the company's policies and procedures.
- Gather the relevant work schedules as assigned by management and ensure that those schedules are adhered to. This includes, but not limited to, ensuring that the list of suppliers / vendors is complete, active, and have supplied the relevant documents (statements, invoices) for review and payment,
- Obtain the statement and verify that it is complete and accurate and that it has been received. Late statements and inaccurate statements will be routed in the formal policy of the company (last in queue, late payment, extra discount etc),
- Download the relevant creditors ledger / supplier account and ensure that the relevant entries are accurate and fields completed.
- Reconcile the statement to the ledger and inspect items that either do not reconcile or are missing on our ledger.
- Liaise with vendor on their statement errors and items previously paid.
- Assist with set off of items.
- Obtain an updated debtors reconciliation to ensure that the suppliers have updated their records (_
ps : Please note that we do not send our creditors reconciliations to suppliers)_ - For items that we have not yet goods receipted nor invoice receipted, please contact the relevant officials to get perform the functionalities.
- After reconciling the account, the reconciled and validated entries must be routed to a payment file and presented for payment to Treasury and banking officials for release.
- Follow up on whether the payment was successfully routed and if not, the payment file must be rerouted for release and removed from the bank control account / suspense account.
- Liaise with suppliers on disputes and queries.
- Route standard documents e.g. remittances, credit notes to suppliers.
- Attend to queries and disputes.
- Attend strategic workshops and supplier forums.
- Completion of payment tasks sheets to detect missing payments.
- Completion of unrecorded liability sheet to manage potential, contingent liabilities.
- Assist with completion of monthly management pack (e.g., list of accounts in debit).
- Assist with ledger reviews (clean up of age analysis, ledger anomalies etc).
- Assist with assignments as requested by management, including but not limited to, audit requests, walkthroughs, enhancement of system notes.
- Assist with special tasks, including but not limited to, general ledger reviews etc.
Key performance indicators
- Number of complaints and queries.
- Volume of items over 180 days.
- Number of unpaid accounts.
- Movement in unrecorded liabilities.
Role requirements are:
- Matric/NQF4 level qualification essential
- Minimum of 35 years of relevant accounts payable/creditors experience
- Ability to work well under pressure and deliver to tight deadlines.
- Exceptional attention to detail, with a commitment to accuracy and reliability.
- Effective communication skills, both written and verbal, to present financial information clearly and concisely.
About Rubicon
Rubicon Group is a vertically-integrated, sustainable technology group, providing end-to-end products, services, and software solutions in the fields of:
- Renewable energy
- Energy storage
- E-Mobility
- Smart building and smart retail technology
- Power solutions; and
- Industrial technology
These are some of the fastest growing and most exciting sectors of the global economy, and present our staff with multiple personal and professional development opportunities.
Rubicon's extensive customer base consists of corporate and retail clients, and include large, blue-chip multinational retail groups, property developers, and EPC customers in the renewable energy sector.
The group employs approximately 500 people, and is head-quartered in Cape Town, South Africa, but operates throughout Southern Africa and in the UK.
We are backed by two of the largest private investment groups in South Africa.- More information on the group can be found at:_
Job Type:
Contract
Contract length: 6 months
Application Question(s):
- Are you in possession of a Matric/NQF4 Level Qualification?
- This role is based in Cape Town, are you currently based in Cape Town?
- Are you aware that this is a 6month contract role?
- Do you have 35 yrs experience in an accounts payable role?