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Bookkeeper & Debtors Clerk

3 months ago

Johannesburg, Gauteng, South Africa Luphindi Business Solutions (Pty) Ltd Full time

DESCRIPTION
Day-to-day activities include collections, record keeping, billing, office administration and personnel.


With a primary focus on collections, the role requires close coordination and collaboration with the internal creditors and business development teams by doing so ensuring a healthy cash flow is maintained.

This position requires the ability to collect funds efficiently by maintaining a 100% collection score of total invoicing. Working with a team to achieve predetermined targets, and communicating clearly and professionally are prerequisites to delivering daily tasks.

REQUIREMENTS:

  • Education
  • Degree /diploma in accounting, finance, or a related field.
  • Accounting Knowledge
  • Strong understanding of basic accounting principles is essential for a bookkeeper.
  • Familiarity with financial statements, general ledger, accounts payable, and accounts receivable is important.
  • Experience
  • 5 years experience in bookkeeping or related financial roles is often preferred.
  • 5 years experience handling financial records, maintaining ledgers, and reconciling accounts.
  • Software Proficiency
  • Proficiency in using accounting software is highly valued.
  • Commonly used accounting software includes QuickBooks, Xero, Sage, or other industryspecific software.
  • Attention to Detail
  • Bookkeepers must be detailoriented as they deal with financial data and accuracy is crucial in their work.
  • Organizational Skills
  • Strong organizational skills are necessary to manage financial records, invoices, and other important documents effectively.
  • Numerical Skills
  • A bookkeeper should have excellent numerical aptitude and be comfortable working with numbers regularly.
  • Communication:
  • Effective communication skills are essential.
  • Analytical Abilities
  • Being able to analyze financial data and identify trends or potential issues is valuable for a bookkeeper.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following.

  • Human Resource o Staff documents
  • Staff contracts
  • ID documentation or Work permits
  • NDA
  • Qualifications
  • Labour relations
  • Basic warning letters
  • Tracking and filing all Labour related documents
  • Increase letters.
  • Recruitment
  • Search recruiting platforms to find recruits for scaling of talent process
  • Perform the first interview via telephone
  • Arrange a second interview in the office with the required Manager or Team Leader
  • Send the genius test and any other assessments needed
  • Send career history form and collect information
  • Wellness:
  • Send PDF version to Wellness coach once survey has been completed with contact information, score breakdown and score table
Office Administration

  • General assistance to the Directors
  • Banking approvals
  • Documentation requests
  • Booking travel and flights
  • Running errands
Book Keeping

  • Debtors
  • Invoicing
  • Running Monthly invoices through Autotask
  • Running daily invoices for projects and Adhoc work
  • Credit Notes Collections
  • Query resolution
  • Statements
  • Account Recon
  • Cash book management
  • Capturing of customer receipt/payments
  • Processing of supplier payments
  • Bank balancing and reconciliation
  • Send audit to FM monthly
  • Statutory payments
  • Staff payments
  • General payment processing
  • Cashflow Management


 Weekly cashflow forecast
  • Collections and Payment as well as Payroll
  • Netcash debit orders
  • Loading details of new customers
  • Upload signed Emandates
  • Monthly statements sent to FM
  • Monthly debit order batch creation
  • Monthly debit batch submission
  • Accounting system management
  • Customer Account creations
  • Updating customer account info, banking details, etc.
  • Insurance
  • Maintain insurance asset register
  • Assist with insurance claims
  • Ticketing System (Autotask) & ADHOC invoicing
  • Creating of Customers
  • Creating Customer Contracts
  • General Query resolution to contracts
  • Process Recurring Azure consumption & Voice Usage invoices on a monthly basis (Done with Creditors)
  • Update all contracts before the Monthly invoice run
  • Attend to ADHOC billing invoicing from Tickets in the Queue
  • Invoice Opportunity closed tickets and remove from the Pending invoice queue

Salary:
R15, R18,000.00 per month

Ability to commute/relocate:

  • Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Education:

  • Diploma (preferred)

Experience:

- book keeping: 5 years (required)

Application Deadline: 2023/07/25