Administrator: Department

2 weeks ago

Bellville, Western Cape, South Africa University of the Western Cape Full time
Post Number Faculty/Department- University of the Western Cape -> Community & Health Sciences -> Centre for Interdisciplinary Studies of Children, Families and Society (CISCFS)- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 19/4/2024
Role Clarification & Key Performance Areas


The Centre for Interdisciplinary Studies of Children, Families and Society in the Faculty of Community & Health Sciences has a growing reputation as a leading educational provider for postgraduate programmes focusing on children, families, society and the intersectionality of these parts.

The CISCFS is a vibrant hub of academic and scientific engagement consisting of two South African Research Chairs, three academic staff and almost 100 students requiring very active and responsive administrative support.


The successful incumbent will be responsible for the following, amongst others:

Enquiry Management (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with Heads of Departments)

Marketing & Recruitment (Assist with all marketing, recruitment and promotional drives for the department)

Marks Administration (Capture all marks on marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs, associate students)

Committee Administration (Compile agenda items and meeting documentation as required by Faculty and Institutional committees etc.)

Financial Administration (Create order numbers, assets administration, monitoring of departmental budgets, monitoring and management of restricted entities in conjunction with the HoD, assist with budget reports from the financial systems.)

Event Organisation (Organizing events, communicating with internal and external stakeholders)

Meeting Administration (Arrange meetings as required, meeting administration including scheduling, collating relevant documentation, securing venues, arranging catering, etc.)

Human Resources Administration (Draw up contracts in consultation with HOD, liaise with employees regarding relevant documents for contracts, liaise with Faculty office HR person and submit contracts, record keeping of contracts, work study management).

Minimum Requirements

  • Threeyear postmatric qualification (NQF7) with two years of Higher Education experience OR Matric plus three to five years of Higher Education experience
  • Proficient in MS Office (e.g. Word/Excel/PowerPoint)
  • Working knowledge and experience of a Financial Administration Tool
  • Working knowledge and experience of a Student Enrolment Management System


 Added Advantages
  • Experience in Post-Graduate student administration and the student life cycle
  • Excellent organisational and time management skills
  • A high level of assertiveness
  • Planning and problemsolving skills
  • Attention to detail with high levels of accuracy
  • The ability to work under pressure
  • Fluency in 2 or more official South African languages
  • Working knowledge and experience of the marks administration system

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