Support Assistant

2 weeks ago


Cape Town, Western Cape, South Africa City of Cape Town Full time

ELIGIBILITY

CLOSING DATE

REFERENCE NUMBER
UMO 32/23 Ext

SALARY

Basic Salary:
R p.a

DEPARTMENT
Transport Shared Services

DIRECTORATE
URBAN MOBILITY Support Assistant

Requirements:

  • Grade 12 plus relevant secretarial qualification or administration
qualification.

  • 45 years or more relevant experience supporting a Senior Manager
within a secretarial/office administrative environment.

  • Advanced Computer literacy (MS Office and SAP)
Key Performance Areas

Providing a high level professional personal assistant service

by:

  • Provide comprehensive secretarial and administrative support to
the Director

  • Developing and implementing office systems to enhance process
efficiencies in the Department

  • Coordinating all logístical arrangements for internal events and
travel arrangements when necessary.

  • Drafting correspondence and reports for and on behalf of the
Director

  • Drafting meeting agendas, taking minutes and following up on
decisions taken.

  • Maintaining the correspondence/ information management and
record keeping system and accessing records of discussions,

instruction and correspondence.

  • Conducting research and generating reports;
  • Transcribing presentation to software packages;
  • Providing a client liaison / relationship management service.
  • Reconciling claims and expenditure against the allocated budget
and petty cash and forwarding for processing.

How to Apply

Internal staff:

APPLY ON LINE VIA SAP PORTAL
Certified copies of qualifications must be available on request.
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