Support Assistant
2 weeks ago
Human Resources ~ Office Administration ~ Secretarial ~ Communication ~ Office Management
Western Cape ~ Cape Town
***:
Support Assistant
DEPARTMENT:
Organisational Performance Management
DIRECTORATE:
Future Planning & Resilience
The TES employee(s) will be responsible for the following function / work:
- Co-ordinate processes emanating from the Directorate support office.
- Resolve HR issues for the Director's office.
Resolve office logistics and staff desk arrangements. '
Assisting with logístical arrangements for meetings and workshops.
- Communicating with the Director on a daily basis and establishing critical priorities for scheduling purposes.
- Interacting internally (departmental management team, branches) and externally (officials, departments, external stakeholders) to confirm arrangements and programmes
- Transcribing discussions in meetings and presenting data into presentation software packages
- Co-ordinating the bookings, set up, catering, invitations, and other requirements for internal events and functions.
Supervisory roles:
Co-ordinating the activities of support personnel (e.g. Clerks/ Interns) on specific requirements and priorities with respect to the Director's diary
- Maintaining stocks of standard forms and stationery and completing requisition orders to facilitate the replenishment of items prior to depletion
- Monitoring incoming correspondence, disseminating information and directing to appropriate official for action.
- Maintaining record keeping of SharePoint site and correspondence registers
The TES employee(s) must meet the following requirements:
Qualification:
Secretarial/Administrative qualification
Experience:
Minimum of 3 years' Secretarial working experience /
4-5 years' relevant work experience supporting a Senior Manager within a secretarial or office administration environment.
Other skills /requirements (Specify)
- Ability to work with staff within the department to ensure administration requirements are effectively addressed through the implementation of practices and procedures.
- Office Administrative Skills
- Computer literacy (MS Office & SAP essential)
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