Administrative Manager

2 weeks ago


Midrand, Gauteng, South Africa Servest Careers Full time

Job Context:

SERVEST SECURITY, A DIVISION OF SERVEST HAS A VACANCY FOR AN ADMINISTRATIVE MANAGER REPORTING TO THE REGIONAL DIRECTOR.

MUST BE IN POSSESION OF A POST MATRIC ADMINISTRATION OR SECRETARIAL QUALIFICTAION WITH A MINIMUM OF 2 YEARS ADMINISTRATION EXPERIENCE.


Minimum Requirements:

Grade 12 essential
Post matric administration or secretarial qualification is preferential
Minimum 2 years administration experience
Understanding of ERP systems (previous experience with Easy Roster would be beneficial)
Intermediate understanding of financials (previous experience beneficial)
Computer Literate (MS Office Suite) Word, Excel and Power point (intermediate level)
Strong Communication Skills
High level of accuracy and attention to detail.
Deadline driven
Be able to multitask
Ability to work under pressure
Strong problem solving ability
Positive attitude and service driven
Ability to work extended hours as and when required
Ability to work independently and ability to meet strict deadlines

Duties & Responsibilities:

Control company / Client assets
Capturing & recording data on ERP systems
Maintenance of records & files of supplier; client; colleague and site/office etc.
Placement of orders within ambit of policies and procedures
Compilations of reports as per job requirements
Timely submissions in accordance to deadlines
Receive supplier invoices; load on ERP systems for management to approve
Raise purchase orders on ERP system
Ordering of uniforms
Assist operations with general duties
Supervision of branch expenses to be in line with budgets
Medical bookings
ER duties which includes but is not limited to loading leave; contractual requirements; contract revenue etc.
Ordering of stationary
Office administration and general Administrative duties
Coordination of e mail, correspondence and written communication
Screening of telephone calls and taking of messages
Minute taking at selected meetings and engagements
Maintaining of strict confidential protocols regarding correspondence and communication
Liaising with different levels of management
Assisting in queries and day to day co
ordination of operational tasks related to area of responsibility

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