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Cashbook & Invoicing Administrator Fixed Term
2 weeks ago
Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.
_- Under the supervision of the Accountant, the Cashbook & Invoicing Administrator will be responsible for the full cashbook and admin invoicing function of the projects and support the accountant in ensuring adherence to the organisation's financial policies and procedures._
Key duties and responsibilities:
Cashbooks
- Update and reconcile all project cashbooks on a daily basis.
- Ensure that reconciling items are cleared and resolved timeously.
- Ensure that project accounts have sufficient funds and notify the Accountant when funding is running low.
Accounts Payable
- Allocation of payments in Accounts Payable accounts to the specific items paid.
- Notify the Accountant/Bookkeeper of any accounts where the underlying invoice has not been captured.
- Once resolved allocate the payment accurately.
- Preparation of suppliers' reconciliations and resolution of any queries.
Accounts Receivable
- Allocation of receipts in Accounts Receivable accounts to the specific items paid.
- Notify accountant of any monies received in projects to get the allocation details.
Data integrity
- Opening of supplier accounts in Pastel
- Opening of customer account in Pastel
- Closed projects General ledger accounts, suppliers and customers accounts must be put on hold.
Month End Process
- Ensure that all cashbooks' entries are recorded into Pastel and prepare the cashbook/ bank reconciliations for each project.
- Month end bank reconciliation to be submitted for review by end of business on the 1st working day of the monthly.
Admin Invoicing
- Raising invoices for all projects as applicable for all centralised invoices (e.g., office rental split between all projects operating from the office space).
- Payment recovery process should be done on a daily basis.
Other
- Assist the Accountant with any other adhoc queries, reviews, or financial reporting requirements.
Any other tasks as agreed with line manager.
Minimum qualifications and experience:
- Matric
- Accounting degree, diploma, or solid Cashbook experience.
- 5 years' cashbook experience for multiple projects/bank accounts.
- Pastel Evolution experience
Skills, competencies, and attributes:
- Financial processing
- Proficiency in Excel, Word
- Deadlinedriven and good at selfmanagement.
- Attention to detail.
- Deadline driven.
- Ability to work under pressure.
- Ability to work independently and as part of a team.
Closing date: 02 May 2023
***In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto. Preference will be given to persons with disabilities.
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