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Outbound Supervisor

3 months ago

Johannesburg, Gauteng, South Africa Unique Personnel Full time

Job Number

  • 68840

Job Type

  • Permanent

Job Title

  • Outbound Supervisor

Computer Skills

  • MS Office

Industry

  • Transportation
  • Logistics

City

  • Johannesburg

Province

  • Gauteng

Operational
-
Process Management

  • Ensure all operational divisions under your control comply with processes and procedures that have been defined
  • Perform spot checks of all operational departments under your control
-
Operational Compliance

  • Deadlines need to be adhered to and the management of staff must be in line with meeting operational objectives
  • Ensure all DO's are finalised as per required PGI date
  • Ensure all hand over sheets are send to admin for billing
  • Ensure all hand over sheets are signed off by warehouse staff, security and the respective delivering 3PL
  • Ensure there is always sufficient packaging material for all sizes used in the dispatch area
  • Provide feedback to management as to progress throughout the day
  • Control and maintain the required standard of all aspects of the dispatch process
-
Systems

  • Ensure that all systems are used and maintained in the way that they were intended
  • Focus on data quality and reporting thereof
  • System reporting and capturing needs to be consistent and reliable
  • Errors need to be corrected as soon as possible and root cause identified
-
KPI achievement

  • KPI achievement is critical to our success and the minimum standard as a baseline needs to be maintained
  • All noncompliance to KPI need to be reported on
-
Monthly Stock Takes - assist when required

  • Complete the monthly stock take with the inventory supervisor
  • Ensure that all stock information is recorded correctly
  • Supply Manager with master stock take report maximum four (4) days from stock take
  • Ensure that all working documents / finalized documents are stored in hard and soft copy so that they can be easily retrieved
  • All variances need to be documented as soon as they are noted and communicated immediately. These need to be resolved as soon as possible
-
Order Processing

  • Ensure orders are processed and released for picking in line with agreed priorities (Sameday, collections, exports etc)
  • Ensure order processing cutoff times are maintained at all times
  • Monitor performance and accuracy of Admin team
  • Ensure orders are handed over to the correct LSP at all times
-
Documentation

  • Arrange and coordinate scanning of all proof of delivery (POD) documentation
  • Arrange and coordinate printing of all invoices as required
-
Reverse Logistics

  • Ensure that plastic tots for samedays are accurately recorded and returned to distribution facility daily

Staff
-
Human Resource perspective

  • Manage HR performance and development to optimize utilization of staff
-
Attendance

  • Ensure daily attendance register is completed and distributed daily
  • Manage staff time and attendance
  • Manage overtime
-
Development

  • Optimize individual employee performance through effective leadership, coaching, development and training
  • Evaluate daily performance and provide continuous feedback on performance improvement initiatives
-
Casual Labour

  • Arrange additional (casual) staff when required
  • Ensure that accurate record keeping on this is maintained
-
Costs

  • Costs need to be monitored and expenditure needs to be controlled to ensure that set budgets are adhered to
  • Cost saving initiatives need to be explored wherever possible and strive for continuous improvement
-
5S and Safety

  • Ensure 5S and visual management is employed wherever possible.
  • Ensure health, safety, cleanliness and security of the work environment at all times
    Inherent Requirements

Knowledge & Experience

  • Matric or equivalent of Senior Certification
  • Further Studies advantageous
  • At least 1 year experience in the field of Logistics/Supply Chain and its key contributors
  • Experience with quality related functions

Skills

  • Time management skills
  • Advanced MS office
  • Stress/Pressure management
  • Attention to detail

Attributes

  • Quality minded
  • Can communicate on all levels
  • Fluent communication in English written and spoken
  • Motivated/Self started
  • Approachable
  • Accountable

What Qualification

  • Matric

Minimum Qualification

  • Matric

Status

  • Available