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Senior Client Administrator

3 months ago

Johannesburg, Gauteng, South Africa Adcorp Holdings Full time

Synopsis
Our client is looking for a
Senior Client Administrator.

This role will expose you to a diverse working environment with endless opportunities to grow as an individual and to work for an organization that promotes equality.
This is a permanent role based in Johannesburg.


The Senior Client Administrator is responsible for managing the day-to-day functions of the MSP model at the DC in terms of Administration and Financials.


Qualification and Experience
years of experience in an administrative/financial role essential

  • Matric / NQF level 4 with Accounting
  • Degree/Diploma in Administration or Financial field or similar
  • Microsoft Outlook (Excel, Word, PowerPoint) intermediate to advanced skills
  • Microsoft AX 2012 experiences advantageous
  • Experience in retail/distribution / TES advantageous (preferred)
  • Possession of a valid driver's license and own car essential
  • Strong numeric reasoning ability
  • Excellent verbal and written communication skills
  • Problemsolving
  • Analytic Ability
  • Strong admin skills
  • Deadlinedriven and willing to work overtime at deadlines
  • Time management and ability to work under pressure
  • Organized, efficient, and taskdriven & Ability to multitask

Roles and Responsibilities

  • Attend interviews when required by the Client
  • Ensure all businesses staff files are up to date.
  • Ensure that employees at the DC are aware of the policies and procedures related to any HR matters.
  • Check Attendance registers for Admin staff.
  • REPORTING
  • Update Weekly and Monthly Reports
  • Update TES, ICS & services report for Shoprite and ACMS.
  • Compile daily reports for Shoprite related to invoices and statements.
  • Ensure all recommended gap requirements are stipulated on the vendor invoices.
  • Facilitate the management report (Invoice Control Sheet) to Head Office.
  • Ensure that all invoice queries relating to Assignee Clerks are resolved.
  • Ensure that all invoices are processed.
  • Facilitate any credit notes if there are any.
  • Ensure that auditing for the agency files are in order before Shoprite audits.
  • Ensure that all agencies adhere to Shoprite's requirements regarding documentation.
  • Attend to all agency's issues with Shoprite and facilitate meetings.
  • Update all outstanding orders for Shoprite.
  • Process all MBS Cross Shifts.
  • Update MBS Register and payments.
  • Reconcile statements together with the invoices processed against the age analysis for payments.
  • Ensure Time Sheets are signed off by the relevant parties.
  • Ensure that provision is made on all outstanding orders.
  • Check all manual time sheets or shifts sheet for the agencies for payroll and have them signed off.
  • Ensure all overtime hours correspond with all WFM systems.
  • Liaise with the agencies should any issues arise relating to the weekly invoices.
  • Reconcile payments for Abuse & Vericon invoices with Head Office.
  • Attend to all requests from Regional Operations Managers.
  • Reconcile statements with invoices processed.
  • Check and maintain all new vendors.
  • Adhere to all Shoprite's finance requirements from ACMS.
  • Attend to all Shoprite queries.
  • Ensure all Shoprite's statements are processed.
  • Update Weekly and Monthly Reports
.

  • Update TES, ICS & services report for Shoprite and ACMS.
  • Compile daily reports for Shoprite related to invoices and statements.

Job Reference:
TCN01633