Building Manager

2 weeks ago

Pretoria, Gauteng, South Africa City Property Full time

Key Performance Areas (KPA's)

Key Performance Indicators (KPI's)
Perform / oversee maintenance of the buildings.

  • Minor plumbing repairs as required.
  • Conduct minor electrical repairs.
  • Painting, general maintenance
  • Conduct ad-hoc inspections on a monthly basis and inform the Property Manager of the repairs required.
  • Engage with contractors to ensure that the jobs issued are attended to in a satisfactory manner and complete the contractor slip
  • Ensure that all operational equipment (i.e. lifts, fire equipment, pumps) in the building is functional and serviced.
  • Report any operational matters to the Property Manager at all times.
  • Ensure that the general cleanliness and upkeep of the building is at acceptable standards at all times.

Perform administrative functions.

  • Conduct defect inspections together with the tenant when occupation is taken and complete the relevant paperwork.
  • Conduct a clearance (Vacate Inspection) together with the tenant when the premises is vacated and complete relevant paperwork.
  • Activating and de-activating access tags if required.
  • Ensure that all the work in progress (as per the monitor jobs that are issued on a monthly basis) are conducted and communicate with the Property Manager with regards to outstanding work.
  • Verifying that actual occupancy at the building agrees to the tenancy schedule (including parking)
  • Deliver communication to the tenants (e.g. vacate notices, increase letters, renewal letters).
  • Submission of monthly inspection reports.

Customer service

  • Act as a liaison between City Property and the tenant.
  • Provide excellent customer service to the tenants and all stakeholders.
  • Be available to attend to tenant needs at all times.
  • Interface with prospective tenants for viewing.
  • Contribute to community building and being a Brand Ambassador.

Staff and contractor supervision.

  • Ensure that the Cleaners, Security Staff, Handyman, General Workers and Contractors perform the required work to standard.
  • Ensure that the above mentioned staff /employees are in full uniform on a daily basis. This includes that staff are equipped with materials and fit for purpose.
  • Manage staff movement which includes completion of daily attendance registers, leave and performance of subordinates.

Qualifications & Experience:

  • Matric required.
2. 2-5 years' experience in building management preferred.

Skills & Knowledge Required:

  • Basic knowledge of painting, plumbing and electrical work.
  • Knowledge of building management.
  • Good communication skills.

MS OFFICE:

  • MS Word
  • Basic


 MS Outlook
  • Basic

Personal Attributes**:

1.
Problem solving - find solutions when required.
2.
Reality testing - be objective; see things as they really are.
3.
Impulse control - resist or delay impulse to act.
4.
Flexibility - adapting emotions, thoughts and behaviors.
5.
Interpersonal relationships - building mutually beneficial relationships.
6.
Empathy - understanding & appreciating how others feel.
7.
Independence - be self-directed.
8.
Persuasion - negotiating, selling, influencing and attempting to persuade people.
9.
Multitasking - dealing with several activities at a time, able to handle new tasks before others have been completed.
10.
Teamwork - cooperation with others, good-natured attitude and encouraging people.
11.
Persistence - seeing tasks to completion, not giving up, dislike leaving things unfinished.
12.
Rule
following - adhere to rules and strictly follow work regulations.
13.
Attention to detail - focus on details, strive for perfection and be well organised.
14.
Innovation - creative and open-mindedness.

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