Team Assistant

2 weeks ago


Parktown North, Gauteng, South Africa Rand Mutual Assurance Full time

As a Team Assistant you will be reporting to the Head of Sales and Distribution, the Team Assistant will be responsible to support the Distribution GM's (GM: S&D / GM: Elite and New Business / GM: Partnership) with secretarial work, diary management and holistic general administration.


WHAT WILL YOU DO?

  • Reporting to senior management and performing secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar, and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette

WHAT YOU'LL BRING TO THE TABLE?

  • 57 years relevant industry experience
  • Experience servicing executives will be beneficial
  • Proven administration record
  • Secretarial/Administration Diploma or Degree from an accredited institution
  • Valid Driver's Licence
  • Must have own transport
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, notetaking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that's 127 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

Turnaround time

Closing date: 08 March 2023

Our Commitment to transformation:

  • 57 years relevant industry experience
  • Experience servicing executives will be beneficial
  • Proven administration record
  • Secretarial/Administration Diploma or Degree from an accredited institution
  • Valid Driver's Licence
  • Must have own transport
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, notetaking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

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