Programme Coordinator

1 week ago

Cape Town, Western Cape, South Africa Muslim Hands South Africa Full time

ABOUT US


Muslim Hands SA is a Cape Town-based international NGO that works in the areas of disaster relief and sustainable development.

Muslim Hands operates in over 40 countries worldwide, distributing life-saving humanitarian aid and relief to millions of people around the world, who are affected by natural disasters, war, poverty, famine, and drought.


THE ROLE

Strategy, Planning and Financial Management:

  • Developing and delivering the MHSA programme strategy, in line with the organisation's strategic aims.
  • Planning and reviewing the progress of the programme strategy and financial management at regular intervals (monthly, quarterly, and annually).
  • Ensuring all partner offices are working in line with the programme strategy to achieve the organization's agreed longterm goals.
  • Developing and implementing an annual budget for the programme strategy, in line with the organization's financial procedures.
  • Ensuring financial transactions to and by MH partners are made in accordance with MOU and programme funding agreements.
  • Using effective models and tools to enable planning and writing of programme proposals that comply with the programme guidelines and standards of MH.

Support to Senior Management:

  • Producing and presenting programmatic feedback and financial reports to the CEO, senior management, and Board of Trustees on a monthly, quarterly, and annual basis.
  • Advising senior management on the future projects and the viability of obtaining funds to support these.
  • Ensuring the MH programme policies and practices are in line in with the programme standards and local regulations.

Programme Management:

  • Ensuring the effectiveness and positive impact of the programmes implemented, including resources, feedback, and additional training, as and when required.
  • Collaborating with overseas partners to ensure their strategies are in line with the MHSA programme strategy and sharing decisionmaking for maximum benefit to the global programmes team.
  • Developing a reporting mechanism for the programmes team to use, which includes monitoring programme delivery and financial reporting.
  • Ensuring that partner offices effectively use the MHSA software suite (Programme System 3, Qalam, Alpha etc.) for managing budgets and monitoring and coordinating programmes across the organization.
  • Ensuring overseas partners are working in line with partnership policies, which meet the organisational strategic aims.
  • Reviewing and assisting with the development of partner organizations, by providing training, resources, and feedback.
  • Developing and implementing a clear communication structure between the programme and fundraising departments.
  • Providing timely feedback to fundraising departments, supporters, and stakeholders particularly during emergencies, Ramadan, Qurbani or any other specific campaign.
  • Being familiar with existing changes within the required standards and regulations for INGOs / humanitarian relief, development agencies and local laws (CHS).

Humanitarian Response:

  • Developing and implementing a strategy to deliver rapid emergency responses during disasters and human crisis.
  • Supporting emergency teams in identifying relevant stakeholders for the emergency programme (UN, NGOs, donor agencies, and private sector).
  • Actively encouraging partners to increase collaboration with agencies, UN institutions, donors, trusts, foundations, campaigners and standard organizations, especially during an emergency.

Program Monitoring, Evaluation and Learning (MEAL):

  • Developing a regular process of monitoring and collecting data of all MHSA programmes.
  • Ensuring effective and regular monitoring of international programmes to evaluate their impact and direction.
  • Ensuring adequate assessments are made and MEAL recommendations are implemented.
  • Sharing recommendations based upon MEAL with all MH donors and stakeholders.

Staff Management:

  • Ensuring programme staff are trained and follow all policies and procedures.
  • Undertaking any reasonable responsibilities as required by line management and adhering to all policies at MH.
  • Ensuring effective time management and attendance of the programmes team, though tools provided.

Essential skills

  • Programme management experience in a mediumsized organization.
  • Programme planning and budget management.
  • Managing staff.
  • Management of computerized personnel information systems.
  • Clear focus on strategic issues, with the ability to translate into appropriate action.
  • Successful change management.
  • Experience of supporting individuals to meet agreed objectives and milestones.
  • Experience of successfully working as part of a team, openly exchanging information and supporting colleagues.
  • Experience in HR leadership and organizational development.
  • Management of staff development.

Desirable

  • Experience working in the notforprofit or government sector.

Skills and Personal Attributes:

  • Strong commun

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