Project Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Surbana Jurong Private Limited Full time

Join our Team:
Where People, Purpose, Integrity, Partnership, and Professionalism thrive- Join our

Engineering Dream Team:
Building tomorrow's world, today- Come be a part of something extraordinary. Your future starts here at SMEC South Africa.

Why SMEC South Africa?- Innovation at our Core: We live and breathe innovation.

At SMEC, you'll have the opportunity to work on nation-building projects that are characterised by sustainable, innovative solutions.- Engineering Excellence: We're committed to pushing the boundaries of engineering excellence.

Your skills will be honed and expanded through our commitment to using the best software and technology.- Continuous Learning: In the fast-paced world of engineering, staying up to date is crucial.

We invest in your growth with access to training and mentorship programmes.- Collaborative Environment: You'll be part of a close-knit team of experts who value your insights and contributions, fostering an atmosphere of mutual respect and growth

  • Job Mobility:

As a member of the Surbana Jurong Group, our global reach offers our people greater opportunities for job mobility and career growth.


The Role:


SMEC is seeking a talented and enthusiastic Project Administrator to join our Power and Energy team based in Cape Town office.

We are a dynamic and innovative company dedicated to delivering excellence in various functional areas.

The Project Administrator will play a key role in supporting financial project administration for specific functional groups, ensuring the efficient management of projects.


Key Responsibilities:

  • Document control.
  • Minutetaking, Typing of letters and correspondence.
  • Open new projects on BST.
  • Filing project documents.
  • Coordinate meetings and boardroom bookings.
  • Coordinate and Capture Resource Planner (Division resource tool).
  • Assist the project team in driving delivery dates and outputs.
  • Support Project Manager with regards to daily requirements as needed transmittals, filing, data capturing, extracting of information, noodles etc.
  • Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements.
  • Assistance at team meetings and other site and Project Manager level meetings as required documentation, information registers, status reports, agendas, meeting minutes etc.
  • Assist with the development and delivery of progress reports, documentation and presentations.

Tender & BID Administrative duties:

  • Check for, and source tenders and bids from various sources.
  • Check for, and source tenders and bids from various sources.
  • Updating office bids on the CRM bid register.
  • Attend and / or arrange attendance to bid and tender clarification meetings.
  • Arrange and manage deliverables in preparation of tenders.
  • Compile relevant documents as required by the bid or tender.
  • Submit clarification questions and follow up to get responses in time for submission.
  • Bind and package bids and tenders for submission.
  • Delivery and submission of bids and tenders.
  • Follow up on submitted bids and tenders.

Quality administrative duties:

  • Quality compliance checks.
  • Assistance with the Quality Management System.
  • Check that all projects are setup and executed according to Quality Management System.
  • Setting up client questionnaires.
  • Assisting to close NCR on the QMS

General Administrative duties:

  • Reception duties
  • Travel management

- local and international
  • Timesheets and sundries
  • Diary management
  • Organising training courses for the staff and associated administration involved
  • Tracking training spend vs budget
  • Log training time/training requests
  • Support and conduct secretarial duties to OOPM and OOPD
  • Assist with interviews of new recruits.
  • General office administration and management.

Financial administrative duties which include:

  • Preparation of invoices and payment certificates.
  • Check supplier invoices for payment.
  • Assist with forecast rollover and reporting.


Recommended Qualifications, Skills and Experience- Matric.- Minimum 3 years' experience.- Project administration / management experience.- High proficiency in MS Word, Excel, Outlook, Power point, and Teams.- Financial background.- An added bonus would be experience in the consulting engineering or construction industries.

How to apply

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn't require agency input.

Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.


At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively.

Join us in making a positive impact on the world


At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively.

Join u

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    Job Details OverviewPosition Description: The Project Administrator is required to assist the Head of the PMO in implementing agile standards in order to drive timeous delivery to fruition. The incumbent will be required to support project managers who deliver on average three projects at a time. The role includes scheduling meetings, taking minutes,...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    Requirements: Very good project administration experience Excellent stakeholder engagement skills Excellent organising and coordination skills Proactive Able to work on his or her own Learning Administration experience Preference is that they are based in Cape Town Preference is that they have experience i.e. to navigate the business, awareness in terms of...

  • Project Management Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    About:Project Management Administrator to support the company's business area with security related projects. Experience with the PPO tool is a strong requirement.Responsibilities: Responsible for the provision of support and guidance on project management processes, procedures, tools and techniques to programme managers, project managers and their teams....

  • IT Project Management Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    Requirements:Financial Administration: Update the project budget and execute monthly cost & projection reporting Manage account payments for various vendors Capture Purchase Orders and invoices and resolve and follow up on budget queries Coordinate PPO time capturing by ensuring that all relevant resources has booked their monthly time on PPO before monthend...

  • Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Quick Project Management Services Full time

    JOB DESCRIPTIONPROJECT MANAGERJob SummaryThe Project Manager coordinates project management duties. The PM coordinates internal and external resources and/or vendors for the flawless execution of projects. The PM oversees and performs administrative functions concerned with a project. This may include calling clients, partners, and vendors; making...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Datonomy Solutions Full time

    The Company Group has an exciting opportunity for a Project Administrator on a Fixed Term Contract basis. The Project Administrator assists with project management duties, overseeing and performing administrative functions concerned with an IT Company project. This may include calling contractors, making appointments, ordering supplies, doing store site...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Interviewing Dynamix Full time

    Project Administrator / Office ManagerObservatoryOur client, pioneers in IoT technology, seeks to appoint a skilled and enthusiastic Project Administrator to join their dynamic national team. The Project Administrator will work closely with the development and to facilitate and manage various projects from inception to completion. The ideal incumbent will...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa WePlace Full time

    Western Cape, Cape Town Market Related Annually Cost To CompanyOur client, a Company specializing in Intelligent Software Solutions is looking for a Project Administrator to join their dynamic team. Support Project Managers with projects and follow the PMO processes. Provide administrative support to allocated Project Managers and project teams. Coordination...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Salt Full time

    Project Administrator X 2 (URGENT)12 month contractR35000 p/m +We are looking for 2 Project Administrators to start immediately in Cape Town.Requirements: Experience controlling project budgets years) Proven track record of previous exposure to Projects and Project deliverables Experience in using productivity suite (Google G-Suite or Microsoft Office),...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Knowledge Focus Full time

    Support Project Managers with projects and follow the PMO processes. Provide administrative support to allocated Project Managers and project teams. Coordination and scheduling of meetings for the project teams Taking and distributing minutes. Updates of Action lists, Project plans, logging of issues, etc Monitor key project milestones and implementation...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Outsourced Personnel Full time

    We currently seek a Project Administrator / Document Controller for a Contractual role for a project to be based in AtlantisRequirements: Minimum of 5 years experience as Project/Site Administrator Experience in general administrative function including but not limited to HR, Quality Control, Finance, Stock Control, Procurement Own Transport Preferred Clear...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Old Mutual Full time

    This role assists various project teams and the Head of Execution with the administrative load of projects and functions within the Execution area.The role is individually accountable for achieving results through own efforts.Role ResponsibilitiesAssists various project teams with the administrative load of projects (defined by project methodology...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Recruitment Matters Africa Full time

    Our client is looking for a Project Administrator to Support the Product Owner with project management duties by overseeing and performing administrative functions related to a key programme which aims to increase digitisation and automation throughout the organisation. This is a fixed term contract for a 12-month period. You will primarily be required to...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Posting on behalf of another company Full time

    Our Cape Town-based client seeks a skilled and experienced Project Administrator to join their mission-driven organization dedicated to equal access to education and empowering students to achieve their academic goals.Project Support: Assist project managers in creating project plans, timelines, and schedules. Maintain project documentation, including...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa PBT Group Full time

    Are you a highly organized and motivated individual with a passion for IT project management? Are you eager to join a family company that values personal growth and fosters a supportive work environment? If so, we have an exciting opportunity for youAt PBT, we are seeking a skilled IT Project Administrator to join our dynamic team. As an IT Project...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Lesedi Full time

    PURPOSE OF ROLEThe Project Administrator's main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.KEY PERFORMANCE AREAS Manage correspondence registers. Compile letters with content provided by the PM. Issue & receive letters and other communications. Review...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Cenfri Full time

    About CenfriCenfri is a not-for-profit think tank and development consultancy based in Cape Town and Kigali. Through our work, we contribute to building welfare-enhancing digitalised economies and sustainable economic growth in emerging markets (particularly in Africa). Typically, we collaborate with partners to deliver impact through research, innovation...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Salt Full time

    We are looking to hire a Project Administrator with 5-7 year's experience for a reputable client of ours. You will be required to provide dedicated, administrative and project support to the Project Manager and facilitate, report and analysis on all project related activities.This will be a 12-month contract based in Cape Town, South Africa.Requirements:...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa PBT Group Full time

    Join our team as a Projects Administrator and dive into the heart of our dynamic project environment As a key player in our PMO team, you'll be the driving force behind our project portfolio, providing administrative support PMO Team.Responsibilities: Implement and maintain processes and procedures to ensure smooth operations. Develop comprehensive project...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Old Mutual Full time

    Description This role assists various project teams and the Head of Execution with the administrative load of projects and functions within the Execution area. The role is individually accountable for achieving results through own efforts. Role Responsibilities Assists various project teams with the administrative load of projects (defined by project...