Project Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Recruitment Matters Africa Full time

Our client is looking for a Project Administrator to Support the Product Owner with project management duties by overseeing and performing administrative functions related to a key programme which aims to increase digitisation and automation throughout the organisation.

This is a fixed term contract for a 12-month period. You will primarily be required to create, organize, maintain and update accurate project-related metrics, dashboards and reports.

Other functions include scheduling and coordinating project meetings, workshops, and agendas, writing and distributing minutes for project meetings and workshops as well as maintaining issues / action point registries.

You will be required to produce frequent project status reports and other information radiators with various stakeholders within their comOur client is looking for a Project Administrator to Support the Product Owner with project management duties by overseeing and performing administrative functions related to a key program which aims to increase digitization and automation throughout the organization.

This is a fixed term contract for a 12-month period. You will primarily be required to create, organize, maintain and update accurate project-related metrics, dashboards and reports.

Other functions include scheduling and coordinating project meetings, workshops, and agendas, writing and distributing minutes for project meetings and workshops as well as maintaining issues / action point registries.

You will be required to produce frequent project status reports and other information radiators with various stakeholders within their company.

These radiators must show project status, risks with mitigating actions as well as tracking against important delivery milestones. Independently co-ordinate selected key activities of large complex projects. In some instances, you will also be required to manage selected small projects on your own.

Responsibilities:

  • Compile detailed project plans.
  • Compile and distribute detailed information radiators.
  • Take ownership of impediments and initiate appropriate corrective actions where required.
  • Coordinating meetings, minutes and workshop agendas.
  • Present status updates to various stakeholders on the progress of project delivery.
  • Manage scope changes, adjust delivery plans accordingly and communicate to relevant stakeholders.
  • Manage technical relationships with external partners and (their) 3rd party deliverables.
  • Propose new and improved processes when required.
  • Set clear goals for the development team to achieve.
  • Coordinate software development team members and assigns tasks and milestones to individuals and groups.
  • Assist with project management for selected project activities.
  • Facilitate project closure activities (such as postmortems, retrospectives and lessons learnt) for continuous improvements for projects.

Key Skills

  • Excellent verbal and written communication skills,
  • Ease with performing administrative functions with high level complex IT projects,
  • Ability to work in a hybrid software project management environment (structured waterfall for highlevel governance with agile for implementation and delivery),
  • Highenergy demeanor,
  • Highly structured mindset,
  • Deadline driven,
  • Great facilitation skills,
  • Excellent organizational, planning and presentation skills,
  • Ability to manage multiple teams (both virtual and dedicated resources),
  • Proven leadership ability,
  • Decisive,
  • Selfmotivated and capable of managing multiple priorities and tasks as delegated,
  • Teamplayer with the ability to work in a collaborative environment,
  • Excellent interpersonal skills,
  • Comfortable and receptive with change,
  • Enjoys working in a challenging and fastpaced environment,

Qualifications:

  • Tertiary education with a minimum of 5 years project administration or project management experience.
  • Diploma in Project Management or similar qualification required.
  • PMP, PRINCE2 or similar (Agile) accreditation highly advantageous
  • Minimum of 5 years project administration experience
  • Experience in agile software development, especially in the Agile Scrum Master role.
  • Experience in working with technology or softwarebased products.
  • Proven track record of being intimately involved in the management of successful software These radiators must show project status, risks with mitigating actions as well as tracking against important delivery milestones. Independently coordinate selected key activities of large complex projects. In some instances, you will also be required to manage selected small projects on your own.

Responsibilities:

  • Compile detailed project plans.
  • Compile and distribute detailed information radiators.
  • Take ownership of impediments and initiate appropriate corrective actions where required.
  • Coordinating meetings, minutes and workshop agendas.
  • Present status updates to various stakeholders on the progress of project delivery

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