Receptionist

2 weeks ago

Kempton Park, Gauteng, South Africa Water company Full time

We are in search of a Receptionist to oversee the front desk daily and carry out various administrative tasks.

As a Receptionist, you will be the initial point of contact for our organization. Your responsibilities will include providing administrative assistance throughout the company. Welcoming guests, greeting visitors, coordinating front-desk activities, and handling correspondence and phone calls are part of the daily tasks.

To excel as a Receptionist, a friendly demeanor is crucial as customer service is key. Being capable of handling emergencies promptly, ensuring smooth office operations, and possessing multitasking and stress management skills are necessary for this role.

Ultimately, the key duties of a Receptionist involve creating a positive guest experience at the front desk and executing administrative tasks to high standards.


Responsibilities Reception

  • Greet and welcome guests upon arrival at the office.
  • Direct visitors to the appropriate personnel and departments.
  • Answer and redirect incoming phone calls efficiently.
  • Keep the reception area organized, stocked, and presentable.
  • Handle daily mail and deliveries distribution.
  • Maintain office security and oversee supplies inventory.
  • Manage front office supplies and procurement.
  • Arrange travel, accommodations, and maintain records.
  • Organize office supplies and keep records.
  • Perform clerical tasks such as filing and photocopying.
  • Offer beverages to guests.

Financial Support

  • Create purchase orders.
  • Process goods received vouchers.
  • Handle stock returns and credit notes.
  • Reconcile creditors and maintain petty cash.
  • Conduct credit and fleet card reconciliations.
  • Follow up on outstanding purchase orders.
  • Archive old files.

Requirements:

  • Previous experience as a Receptionist or Front Office Representative.
  • Proficiency in Microsoft Office and office equipment.
  • Professional appearance and demeanor.
  • Strong written and verbal communication skills.
  • Resourcefulness and initiative in problem-solving.
  • Excellent organizational and time-management abilities.
  • Customer-oriented mindset.

Salary:
R7, R8,000.00 per month

Ability to commute/relocate:

  • Kempton Park, Gauteng: Ability to commute or plan relocation before employment (mandatory)

Education:

  • High School (matric) (mandatory)

Experience:

  • Familiarity with administrative procedures and equipment: Minimum 1 year (preferred)
Application Deadline: 2023/04/07

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