Right Hand to The Founder/ceo

2 weeks ago

Cape Town, Western Cape, South Africa Oceans XYZ Full time

Work with U.S. Startups, Founders, & C-Level Executives as an Oceans Right Hand

About Oceans

To date, Oceans
has been pairing the best talent in Sri Lanka with CEOs, Founders, and C-Level Executives in the U.S. Now, for the first time we're looking to fill 10 of these roles with top talent from South African.

The Role:
Right Hand to the Founder

If hired, Oceans will provide best-in-class training on necessary processes and platforms alongside full cultural immersion — so you can become the most effective assistant you can be. You will then be paired with a powerhouse leader and embedded within their team, positioned to become their right hand over time.

You will give them their time back, and they will give you invaluable exposure to the U.S. business world.

Oceans' Right Hands are not only are responsible for handling administrative duties like scheduling, filing, and research, they're also equipped to flex their operational muscles by suggesting improvements, setting KPIs, assisting with strategy, gatekeeping their CXOs time, and tracking projects, tasks, and timelines from conception through completion. _
But don't worry, we'll train you how to do this and how to use your access to design the job you want_

Responsibilities

Administrative:

  • Manage complex calendars by coordinating with parties across multiple time zones and prioritize meetings according to business needs
  • Optimize travel arrangements by factoring in scheduled meetings and itineraries
  • Keep track of workflows and proactively follow up with reminders and todos
  • Set the agenda for meetings, summarize discussion points, and key follow ups
  • Conduct research and collate findings into reports/databases
  • Handle basic financial tasks such as expense tracking, invoicing, budgeting, & reimbursement

Operational:

  • Monitor project statuses and update through easy to understand visualization
  • Draft company policies, standard operating procedures, and correspondence
  • Set Team KPIs and assist with keeping your CXO's direct reports on track
  • Assist with HR ops processes like onboarding and payroll
  • Handle the management and flow of information, ensuring the right info gets to your CXO at the right time
  • Organize events from end to end which includes budgeting, vendor coordination, providing input on designs, and executing social media strategies
  • Manage company and/or personal social media profiles including brand development, caption drafting, post ideation
  • Assist ad hoc with other areas of the business like sales & lead gen, business development, human resources & talent acquisition, and marketing

Requirements:

-
Language: Professional fluency in English, with excellent communication skills (reading, writing, speaking)
-
Experience: 3+ years working in a communication-heavy position at a reputable firm
-
Education: Undergraduate degree preferred; related work experience accepted
-
Bonus: MBA, CFA, CIPM, CIMA, or other professional certifications strongly favored, but not required

Who Should Apply

This role is ideal for experienced Business Analysts, Chiefs of Staff, Project Managers, PR/Communications Execs, Operations Managers, Account Managers, and/or Marketers who are excited to work for, and learn from, C-Suite Executives.

Job Types:
Full-time, Permanent

Pay:
R18, R29,000.00 per month

Application Question(s):

  • Tell us why this opportunity was exciting to you. What made you want to apply?
  • What do you consider to be your significant career achievements, and why? What is the key strength/(s) that you possess that helped you?
  • Tell us about a difficult encounter you experienced in the workplace and how you handled it.
  • What is the notice period at your current workplace?
  • What is your current salary?
  • Are you open to working a late night shift (19h00 01h00 SAST) for higher base pay? Answering no is not disqualifying.

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