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Facilities Coordinator
2 weeks ago
FACILITIES CO-ORDINATOR
(Harrington Street)
The Facilities Co-ordinator will report to the, Property Managers, Managers and Directors.
Get instructions from Managers and Property Managers and Directors.
Job Objective:
Facilities and Maintenance
General facilities assistance to Property Managers, Managers an Directors.
Responsibilities:
Inspections and Quotations
- Of all remedial work required on the property portfolio reported by tenants, clients and Property Manager
- Feedback to Property Manager responsible for particular property after inspection
- Advise Property Manager in terms of appropriate action required
- Advise Property Manager in terms of appropriate contractor/s to be used
- Obtain quote/s from contractor/s for the work required
- Present quote/s to Property Manager with recommendations
Post Inspection
- Of all work done by outside contractors for quality control
- Meeting with contractors on site to communicate any quality concerns
Entry / Exit Inspections
- Do all of the required entry / exit inspections for each new tenants and tenants vacating the relevant premises.
- Obtain relevant quotes for any work required and present quotes to Property Managers
Entry Inspection
- Obtain quotes for Electrical, Plumbing, Beetle & Gas Certificates of Compliance etc.
Exit Inspection
- Obtain Certificates of Compliance from the tenant vacating
Building Inspections
- Complete a building inspection for each building in the relevant portfolio every three months and report to the Property Manger to ensure all action points are finalised
General maintenance and other
- General maintenance on the property portfolio including light electrical functions, plumbing, painting and decorating, carpentry and roofing etc.
- Ensure that all maintenance work is checked
- Ensure that monthly contractors e.g., cleaners, gardeners and security monitored, this includes monthly meetings with all monthly contractors.
- Ensure that recurring job are attended to on a monthly, quarterly, biannually or annually basis, whichever is applicable.
- Set implement planned / preventative / emergency maintenance, in conjunction with the Property Managers
- Monitor the quality of services rendered by suppliers
- Liaise with tenant and suppliers with regards to maintenance complaints and queries in general and of a technical nature
- Ensure that deliverables from service providers are met within time, budget and contract
- Carry out technical / housekeeping / takeback /service contract inspections
- Ensure that all tenants meet there maintenance obligations in terms of their lease agreements and to report any breach herein to the applicable Property Manager.
- Set and coordinate service level agreements for approved service providers
- Standby24Hours maintenance phone
- Meet potential service providers
- Regular feedback to managers and facilities Coordinators
- Supervising and coordinating of Handyman and Suppliers daily tasks
- Dealing with supplier queries.
- Supplier quality control
- Take photos of council meter's
- Ensuring Health and Safety legislative requirements are met
- Project management assistance, if required
- Work closely with the Facilities department and Facilities Coordinators and Portfolio Managers
6.
Administration
- Ensure all jobs are loaded on MDA.
- Ensure all inspections, photos, all warrantees and guarantees and all maintenance related documentation are loaded on PaperTrail
- Assist the PM by obtaining quotes to enable them to prepare budgets
- Assist PM's with 3 year maintenance plan where necessary
- Ensure that expenses are within budget and making the Property Managers aware if it exceeds budget and getting the necessary approval.
- Report to management on any issues arising out of the above listed outputs
- Processing Job Cards on Papertrail
- Checking and signing off of invoices
Salary:
R20, R25,000.00 per month
Ability to commute/relocate:
- Cape Town,
Western Cape:
Reliably commute or planning to relocate before starting work (required)
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