Technical Office Administrator

2 weeks ago


Johannesburg, Gauteng, South Africa Fusion Personnel Full time

Minimum RequirementsMatricValid Drivers License3 5 years experienceMust come from a technical environmentKnowledge and experience of relevant software applications - spreadsheets, word processing, and database managementKnowledge of administrative and clerical procedures and dutiesImplement and maintain new office systems.

Open new enquiries on the relevant portals (Excell, infor., Electronic folders)Maintain monthly financial (Order intake and closure) tracking systemInvoicing and distribution to the relevant stakeholdersCreate purchase orders on Infor, allocation to the correct job, manage payment requirements, and GRN of invoice once work is completedManage all closures by performing a recon and following up on all outstanding invoices, work orders and postingsTravel insurance and travel arrangements for department staff where neededAnnual and ad-hoc PPE orders and management of ordersPrinting of training materials for the internal training officer if neededMaintain databasesCommunicate verbally and in writing to answer enquiries and provide information or direct to relevant personsLiaison with internal and external contactsCoordinate the flow of information both internally and externallyOrdering and maintaining departmental stationery and equipment supplies
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