Estate Support Office Administrator

2 weeks ago


Centurion, Gauteng, South Africa StaffCentral Consulting Full time

Job Duties/Responsibilities will include:

  • Perform a supporting role to the Estate Manager
  • Required to do extra duties from time to time in the absence of the Estate Manager
  • Assist with the production of presentations and reports
  • Meeting logistic demands of the estate
  • Act as secretary to the Estate Manager
  • Minute taking of meetings
  • Administration of the petty cash daily, weekly checks
  • Maintain a proper and workable filing and database system in the Estate Office
  • Liaising with the maintenance manager and the security manager
  • Ensuring sufficient stationery
  • Communicate relevant information from the Estate Manager, client, vendors and suppliers
  • Attend to invoices received and follow up to prompt all purchase orders received
  • Ensure all documents are provided for the payment process to follow smoothly
  • Reconciling of supplier accounts when required by the Estate Manager
  • Provide complete requisitions to the purchasing of equipment, consumables and services to be rendered
  • Record purchase order numbers allocated to requisitions
  • Obtain invoices from creditor
  • Perform general admin functions
  • Purchasing of all housekeeping consumables and controlling the stock levels
  • Ensure regular maintenance and repairs to office equipment
  • Receive and dispatch courier and postage
  • Arranging of catering as required
  • Update all info with reference tot eh residents of the Estate
  • All other required typing, faxing, filing that forms par of daily tasks
Matric
Computer literate
Office Administration experience
Bilingual
Estate admin experience beneficial
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