Projects & Systems Administrator

2 weeks ago

Cape Town, Western Cape, South Africa SFG Engineering Services Full time

Main Purpose
The main purpose of this position is commercial administrative functions and related support for the
Projects Department and Company as well as Systems support to the entire business unit.

Duties and Responsibilities

Bonds and Guarantees

  • Arrange bid bonds for tender purposes.
  • Arrange for bonds and guarantees per the requirements stipulated under contract.
  • Continually monitor the status and validity of all bonds and guarantees.
  • Arrange for collection and return of all bonds and guarantees once expired.

Contract Setup

  • Create sales order and contract structure, with job numbers on Syspro.
  • Capture job costs accurately and ensure contract margins are correctly calculated.
  • Setup working budget document in consultation with the projects coordinators /engineers.
  • Incorporate
    Syspro information (sales order and job numbers) on working budget document.
  • Prepare contract invoicing schedule against agreed contract milestone invoicing terms.
  • Update invoicing and revenue forecast schedules.
  • Compile contract commercial supporting documents for approval by management.

Commercial Files

  • Prepare commercial files for all contracts.
  • File all required contract commercial documentation in the commercial file.
  • Ensure all relevant contract export documentation is filed for legal requirements.
  • Prepare all requested documentation for audit.

Invoicing

  • Ensure that sums are invoiced in accordance with agreed contract milestone invoicing terms.
  • Ensure that invoicing is correctly done and matches purchase orders.
  • Ensure all supporting documentation required in relation to invoicing is received, filed and
submitted with the relevant invoices.

  • Monitor and follow up on payments and retentions.

Commercial Reporting

  • Prepare weekly update reports.
  • Prepare monthly commercial summary and reports.
  • Maintain the contract amendment and variation order report.
  • Prepare project close out documentation and reports on contract completion.

Administration

  • All Syspro processing related to contracts.
  • Interface and coordinate with group companies regarding commercial aspects of contracts.
  • Monitor commercial processes and continually strive to identify areas of improvement.
  • Provide a service to all customers contacting the company.

Systems

  • Review the processing and execution of all departments within the business unit
  • Identify system issues and propose ERP solutions
  • Develop and implement ERP changes
  • Train users to be proficient and responsible for ERP processing
  • Monitor, maintain and support any ERP issues and processes

Qualifications and Experience

  • Industrial engineering diploma / degree

Special Requirements

  • Matric.
  • A recognized financial tertiary qualification will be an advantage.
  • Knowledge and proficiency of
    Syspro is required (Sales and Manufacturing)
-
SAP knowledge will be an advantage
-
At least 3-5 years' experience in the commercial administration field
:

-
Experience in projects and commercial administration, including working with engineering and project personnel on contract commercial requirements
:

  • Computer literacy excellent knowledge of Microsoft Windows, Microsoft Office (Outlook, Word, Excel and PowerPoint).

  • Senior Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa iLaunch Full time

    Lead complex projects from inception to completionStakeholder managementDevelop and maintain project plans, schedules, and budgets.Identify, assess, and mitigate project risks and issues.Provide regular project updates to stakeholders and senior management.Grade 12 / MatricTertiary Qualification - Project Management certification(e.g. PMP, AMP, Prince2,...

  • Senior Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa iLaunch Full time

    Lead complex projects from inception to completionStakeholder managementDevelop and maintain project plans, schedules, and budgets.Identify, assess, and mitigate project risks and issues.Provide regular project updates to stakeholders and senior management.Grade 12 / MatricTertiary Qualification - Project Management certification(e.g. PMP, AMP, Prince2,...

  • Senior Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa PM Connection Full time

    Requirements:10-15 years' experience working in a project environment of which 5-6 years working with medium to high complexity projectsExperience in the Financial Services industry is essentialFormal Project Management certification from an accredited Project Management body (e.g. PMP, AMP, Prince2, MSP) - preferredKnowledge of project management...

  • Senior Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa PM Connection Full time

    Our client is seeking a Project manager with D365/ Ms Dynamics project experience. Requirements:10-15 years' experience working in a project environment of which 5-6 years working with medium to high complexity projectsExperience in the Financial Services industry is essentialExperience managing D365 / Ms Dynamics projectsFormal Project Management...

  • Senior Project Manager- Hybrid-12 month contract- Cape Town based- SA citizens only

    2 weeks ago

    Cape Town, Western Cape, South Africa HR Genie Full time

    Job Title: Senior Project Manager- Hybrid-12 month contract- Cape Town based- SA citizens onlyLocation:The position is based in Cape Town, South Africa.Job Type:This is a 12-month contract role with a hybrid work setup.Job Duties:Manage and oversee the end-to-end project lifecycle.Develop project plans, goals, and budgets.Coordinate internal resources and...

  • Senior D365/ Ms Dynamics Project Manager- Hybrid-12 month contract- CT based- SA citizens only

    2 weeks ago

    Cape Town, Western Cape, South Africa Africonology Full time

    Job Title: Senior D365/ Ms Dynamics Project Manager- Hybrid-12 month contract- Cape Town based- SA citizens onlyLocation:The position is based in Cape Town, South Africa.Job Type:This is a 12-month contract role with a hybrid work setup. Job Duties:Manage and oversee the end-to-end project lifecycle.Develop project plans, goals, and budgets.Coordinate...

  • Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa SET Recruitment Consultants Full time

    Systems AdministratorCape TownMarket-related SalaryA Technology company that sources and distributes industry-leading products & brands, is looking for a Systems Administrator is responsible for maintaining, upgrading, and managing our software, hardware, and networks within the business.Key responsibilities include, but are not limited to: Configuring...

  • System Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Signal Hill Products Full time

    Location:Cape TownPosition/Title:System AdministratorReports To:Financial Planner - SupplyEmployment Type:PermanentOverall Responsibility:Maintenance and control of ERP system on day-to-day basis as well as facilitation of ERP related integration projectsFocus Area 1ERP Support Day to Day tending of user queries and support tickets System onboarding of new...

  • Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Woolworths Full time

    Listing reference: woolw_000747Listing status: Online-Position summaryIndustry:Wholesale & Retail Trade- Job category:FMCG, Retail, Wholesale and Supply ChainLocation:Cape Town- Contract:PermanentEE position:YesIntroduction Maintain IT infrastructure, systems and vendor service levels, manage hardware and software requirements, administer WMS, minimize and...

  • Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Network Contracting Full time

    Company Overview:Our client is a leading consulting company dedicated to delivering exceptional services to their clients. They value innovation, efficiency, and a strong commitment to excellence. As a Systems Administrator, you will play a vital role in ensuring the smooth operation of their IT infrastructure, supporting our internal teams and maintaining...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Interviewing Dynamix Full time

    Project Administrator / Office ManagerObservatoryOur client, pioneers in IoT technology, seeks to appoint a skilled and enthusiastic Project Administrator to join their dynamic national team. The Project Administrator will work closely with the development and to facilitate and manage various projects from inception to completion. The ideal incumbent will...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Project Management Connection Full time

    Job Details OverviewPosition Description: The Project Administrator is required to assist the Head of the PMO in implementing agile standards in order to drive timeous delivery to fruition. The incumbent will be required to support project managers who deliver on average three projects at a time. The role includes scheduling meetings, taking minutes,...

  • Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Wings Global Travel Full time

    PURPOSE OF THE ROLEThe role has the overall responsibility for the Company's implemented VOIP systems, end-to-end, including ensuring that they are effectively administered at all times, investigating, resolving and escalating (as necessary) all failures with urgency, and providing ongoing training, analytics and recommendations for improvement to relevant...

  • Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Milkor Integrated Systems Full time

    KEY RESPONSIBILITIESManage multi-disciplinary projects within budget, time, scale and contractual quality deliverables.Developing project plans in consultation with various stakeholders and departments.Regular reporting on status of projects.Supporting continuous improvement on projects management system.Your duties are to assist with timeline development,...

  • IT Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Dimension Data Full time

    FunctieomschrijvingJob Profile Summary The IT Systems Administrator is a mid-level job in the IT Systems Administration job family. Their primary responsibility is to assist with ensuring continuous availability of IT services by effectively identifying system requirements, installing upgrades and monitoring system performance for medium complexity systems....

  • Project Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Vito Solutions Full time

    EMPLOYMENT TYPE: Contract (12 months) COMPANY: A large financial services company. LOCATION: Cape Town (hybrid working model - 3 days in office, 2 days remote) DESCRIPTION OF POSITION:Ensure that the project charter/project management plan is adequately defined and aligned to the business case (where applicable) and understood.Ensure alignment between...

  • IT Systems Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Studio 29 Full time

    As a Systems Administrator/Support Manager, you'll play a crucial role in upholding the seamless operation of our Windows domain, Linux servers, and supporting our in-house team.Your ability to troubleshoot, document solutions, and provide leadership will drive the efficiency of our IT systems.You will work closely with the general IT Manager and offer your...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Surbana Jurong Private Limited Full time

    Join our Team: Where People, Purpose, Integrity, Partnership, and Professionalism thrive- Join our Engineering Dream Team: Building tomorrow's world, today- Come be a part of something extraordinary. Your future starts here at SMEC South Africa.Why SMEC South Africa?- Innovation at our Core: We live and breathe innovation. At SMEC, you'll have the...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Lesedi Full time

    PURPOSE OF ROLEThe Project Administrator's main area of responsibility is to support the Project Manager and Project Team with all project administrative and document control requirements.KEY PERFORMANCE AREAS Manage correspondence registers. Compile letters with content provided by the PM. Issue & receive letters and other communications. Review...

  • Project Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa PBT Group Full time

    Are you a highly organized and motivated individual with a passion for IT project management? Are you eager to join a family company that values personal growth and fosters a supportive work environment? If so, we have an exciting opportunity for youAt PBT, we are seeking a skilled IT Project Administrator to join our dynamic team. As an IT Project...