Imports and Exports Controller

1 week ago


Germiston, Gauteng, South Africa RPO Recruitment Full time
An exciting opportunity has become available for an experienced Imports/Exports Controller within a Chemical company based in Gauteng.
The successful incumbent for this position will be responsible for:

  • Liaise with imports and exports customers and suppliers, inspection companies, planning, finance, warehouse, customers, line manager, internal department, freight forwarders and shipping companies.
  • Ensure full support to nominated distributors in neighbouring states.
  • Coordinate urgent deliveries via Distribution.
  • Supervise the inspection and or loading of containers.
  • Ensure monthly targets are met and exceeded.
  • Build relationships with new and existing clients with constant communication.
  • Follow up on payment of accounts and ensure financial controls are being adhered to.
  • Ensure bank and SARS clearance formalities are met.
  • Presentation of papers to bank.
  • Ensure Diversey complies with all laws, orders and regulations from any government in the territories Diversey exports to.
  • Ensure all exports adhere to hazardous restrictions and documentation is handed over to suppliers.
  • General administration: typing, filling, faxing, departmental duties, reports, graphs etc.
  • Preparation and submission of Quotations.
  • Check stock availability and update tracker.
  • Run weekly exports meeting with planning team present and discuss the status of all open nondelivered export orders.
  • Preparation of exports documentation, including all documents related to Bill of Lading and Letters of Credit.
  • Prepare and follow up on quotes.
  • Provide Customers with all documentation required such as data sheets, MSDs product info, COA's and other quality information.
  • Processing orders.
  • Ensure all invoices are processed before cutoff.
  • Provide internal and external customers with constant feedback on the progress of their PFI's, orders, freight estimates and deliveries.
  • Initiate the opening of customer accounts.
  • Ensure accurate and timeous submission of reports.
  • Receive, process and invoice credit note and returns.
  • Supply Invoice allocations for inbound and outbound freight invoices.
  • Master Data maintenance.
  • Support the EDI process run error reports, investigate and assist with resolution.
  • Monitor incomplete delivery status and alert freight provider of the same.
  • Analyse changing material demand patterns.
  • Interface with vendors and forecast material integrity.
  • Track and improve vendor performance.
  • Analyse SAP generated forecasts on reasonableness, accuracy and communicate discrepancies to the business.
  • Process customer order enquiries, schedule changes and cancellations.
  • Determine, research and correct material inventory discrepancy causes.
  • Ensure the steady flow of materials necessary for operating a manufacturing line.
  • Ensure there's adequate supply of inventory without overordering or wasting resources.
  • Monitor materials flow to identify bottlenecks, forecast problems and suggest improvements.
  • Process customer shipment inquiries or complaints and schedule changes or cancellations for shipment orders.
  • Coordinate supplier payments with the account payable department.
  • Track production volume and monitor customer demand patterns and purchasing trends.
  • Preparing cost estimates and performance reports.
  • Negotiate with current vendors or seek out new vendors that can offer lower prices without compromising quality.
  • Support management with risk assessments and mitigation activities on supply risks.

Requirements:

  • Tertiary qualification
  • Bachelor's Degree in Supply Chain Management.
  • 3 4 years' experience in Planning and shipping.
  • Computer literate
  • MS Office with advanced excel skills.
  • Familiarity with Insurance and incoterms.
  • Extensive knowledge of SARS requirement, Letters of credit, Bills of lading etc.
  • 3 to 5 years' experience in an export position with exports into Africa would be highly advantageous.
  • Excellent interpersonal communication skills to communicate with internal and external customers.
  • Good telephone manners and sound planning skills.
  • Knowledge of ERP system SAP is not negotiable
  • Experience in MRP II (Manufacturing resource planning).
  • Ability to work independently and afterhours when necessary.
  • Systematic, logical, and analytical approach, meticulous attention to details.
  • Experience in Companies/Groups with (global/international) matrix organization.
  • APICS, Certification or equivalent (preferred).
Alternatively, you are also welcome to contact Shannon or Jamie on

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