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Receptionist
2 weeks ago
The Receptionist will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support.
The Receptionist is the first point of contact for the entire organization, which requires a positive attitude and polished, professional appearance.
This position will multi task a variety of front office activities.Tasks and Responsibilities:
- Key responsibility is marketing on all social media platforms
- Search marketing events that could add value to the business
- To support the organization at events e.g. Awards ceremonies/Expose's, etc
- Responding to all Inquiries on social media/WhatsApp and phone
- To maintain information in a confidential manner.
- To handle office diaries and room bookings.
- Support the administrative team with general administrative duties
- To take minutes of any other meetings as required.
- Welcoming onsite guests, determine nature of business, and announces guest to appropriate personnel.
- Switchboard
- Sending out meeting requests both external and internal.
- Assist administrative assistants with clerical duties to include photocopying, and organizing/maintaining files.
- Source quotes for office supplies etc
- View online for appropriate tenders and feedback to the ETQA.
- Ensuring all WhatsApp messages are responded to in a professional manner.
- Coordinate with vendors and services they provide.
- Answering questions about organization and provides callers with address, directions, and other information requested.
- Submission of staff and intern time sheets.
- Support administrative and special projects requirements, as assigned
- Other adhoc duties as assigned.
Requirements:
- Matric
- Computer literate (Microsoft office)
- Worked on digital marketing software (beneficiall)
- Fluent in English/isiZulu essential
- Social Media
- 3 years' experience in similar role
- Vibrant and energetic person with excellent communication skills are an essential part of this job
- Flexibility to work additional hours when required
- Team player that is willing to learn and grow
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