Executive Assistant And Office Administrator

1 week ago

South Africa Clermont Group Full time

About Chandler Institute of Justice The Chandler Institute of Justice (CIJ) is a consulting firm that collaborates with African governments in leveraging the transformative power of law reform to enhance good governance and facilitate social mobility and inclusive economic development.

CIJ is founded on the philosophy that, through concerted efforts and strategic investments in developing effective legal frameworks, African countries can build resilient societies founded on the principles of justice, prosperity, and inclusivity.


Focus Areas Good Governance:

Legal frameworks that establish the institutional mechanisms and checks and balances necessary to prevent abuse of power, corruption, and arbitrary decision-making, thus promoting good governance, adherence to the rule of law, transparency, accountability, and respect for human rights.


Economic Development:

Legal frameworks that provide the foundation for economic activities by establishing clear and enforceable laws that create a conducive environment for investment, entrepreneurship, and innovation, fostering economic growth and prosperity.


Social Mobility:

Legal frameworks that promote social justice, equity, and inclusivity by protecting the rights of marginalized groups, ensuring access to justice, and fostering social cohesion.

These include laws that govern education, healthcare, housing, labour rights, and social protection with the aim to contribute to the well-being and prosperity of individuals and communities, thus addressing inequalities and promoting social mobility.


Responsibilities Executive Support:
Provide high-level administrative support to the executive team, including managing calendars, scheduling appointments, and coordinating meetings and travel arrangementsPrepare and edit correspondence, communications, presentations, and other documents on behalf of the executive teamPrioritize and manage multiple projects simultaneously and follow through on issues in a timely manner

Office Management:
Oversee the day-to-day operations of the office, ensure smooth functioning and efficient workflowMaintain office supplies inventory, anticipate needs, and place orders as necessaryAct as the primary point of contact for external stakeholders and visitors, ensure a professional and welcoming atmosphere

Administrative Support:
Handle sensitive and confidential information with discretion and professionalismAssist in the preparation of reports, memos, and other documents as requestedCoordinate logistical arrangements for conferences, workshops, and other eventsCommunication and Coordination: Facilitate communication within the organization and with external partners, and clientsServe as a liaison between the executive team and staff members, ensure effective dissemination of informationCollaborate with team members to coordinate project-related activities and deadlinesRecord Keeping and Documentation: Maintain accurate records, files, and databases, ensure information is organized and easily accessibleAssist in the development and implementation of office policies and procedures to improve efficiency and effectivenessRequirements The successful candidate will ideally possess the following traits:

Minimum of 4 years proven experience in executive support roles or office administration, preferably in a consulting or professional services environmentRelevant post matriculation qualification is required with Tertiary Degree, National Diploma or its equivalentStrong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectivelyExcellent communication skills, both written and verbal, with a high level of professionalism and diplomacyProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applicationsDemonstrated ability to exercise discretion and maintain confidentialityMust have a valid driver's licenseExperience working in a multicultural environment and sensitivity to diverse perspectives and culturesOnly candidates who are legally eligible to work in Cape Town, South Africa will be consideredDisclaimer: We only accept job applications through ourClermont Career WebsiteorLinkedIn.

It is possible that you may have found job postings of our Company in other platforms and you could receive an unsolicited email, text message or phone call from a fraudulent contact regarding an alleged employment or other opportunity with Clermont Group or Chandler Institute of Justice.

You should be vigilant in researching all these unsolicited contacts.

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