Executive Assistant X 2 Posts

2 weeks ago

South Africa Knysna Municipality Full time
Applications are hereby invited from suitably qualified individuals for the following vacancies:

EXECUTIVE ASSISTANT TO
FULL TIME COUNCILLORS (x2 posts)(Directorate Corporate Services)
A remuneration package of a basic salary between R to R per annum (estimated
Total Cost to Council Package of R to R per annum – Terms and Conditions Apply) is offered on a fixed term contract ending 3 calendar months after the election of an Executive
Mayoral Committee, by virtue of the 2021 Local Government Elections.

KEY PERFORMANCE AREAS OF THE POST:

  • To provide day-to-day Administrative and general Secretarial support to the Executive Mayor, Executive Deputy Mayor, Speaker & three (3) Mayoral Committee Members (hereafter referred to as Full Time Councillors);
  • Distribution of all e-mails in an accurate and timely manner;
  • Maintain the calendars of all Full Time Councillors, including scheduling and setting up of meetings, appointments, conference calls, video conferencing;
  • Answering & screening of calls, identifying the nature and priority of the issue, taking proactive actions to ensure appropriate response to issues;
  • First Line screening of visitors, handling of requests and facilitating appropriate responses from officials;
  • To capture, distribute and monitor, via the complaints management system, all customer complaints directly submitted to the office of Full Time Councillors;
  • Handling of requests for funding and donations from community organisations and individuals (where it relates to the office of the Executive Mayor);
  • To arrange and co-ordinate corporate functions and events, including project management, budgets, logistical, catering and administrative support;
  • To prepare and distribute agendas including the drafting of minutes when required;
  • Prepare and distribute relevant internal reports;
  • To work closely with the Speaker & Public Participation Unit to develop proactive plans to support their business objectives, projects and programmes where it relates to the functions of Ward Committees;
  • To liaise with key departments where it relates to the ward programmes of those Full Time Councillors who are also ward councillors;
  • Make all travel & accommodation arrangements of the Full Time Councillors & Manager in the Office of the Executive Mayor;
  • Handle all logistical support for the offices of the Full Time Councillors;
  • Maintain confidentiality & a sophisticated filing system, and
  • Perform any other lawful and reasonable administrative duties as requested by Full Time Councillors or the Manager in the Office of the Executive Mayor.

MINIMUM REQUIREMENTS

  • The ideal applicant must be in possession of a Grade 12 Certificate.
  • An appropriate tertiary qualification in administration or office management will be an added advantage.
  • 3 Years relevant Experience will be an added advantage.
  • Computer Literacy including in the Microsoft Package.
  • Fluency in at least two (2) of the three (3) official languages spoken in the Western Cape (English, Afrikaans & isiXhosa).
  • Excellent written & verbal communications skills.
  • Valid Code EB Driver's License, if not, it must be obtained within 12 months.
Applicable Municipal Benefits will apply.

All applications will be considered but in terms of its Employment Equity Plan the Municipality would prefer to appoint an African, Coloured, Indian, White female or an Indian Male if a suitable candidate in that category can be identified.

To apply applicants must complete a Knysna Municipality Application Form and submit a detailed up-to-date CV, Covering Letter with an exposition of training, experience, competencies and previous employment record and certified copies of qualifications.

Application forms are obtainable from Reception at the main Municipal Offices in Clyde Street, Knysna and Municipal website:

Completed applications should be forwarded to the Human Resource Department, P O Box 21, Knysna, 6570 or Fax Number or email:
.


CLOSING DATE:
22 SEPTEMBER 2016

Please note:

If you receive no notification regarding this advertisement within one month of the closing date, please assume that your application was unsuccessful.


C F B MATTEUS ACTING MUNICIPAL MANAGER
The Municipality reserves the right not to make an appointment.

#J-18808-Ljbffr

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