Office Administrator
2 weeks ago
MINIMUM REQUIREMENTS
Matric and Business administration or Information technology certificate
2 to 3 Years relevant administrative experience
Familiarity with basic accounting principles and bookkeeping software is a plus.
COMPETENCIES REQUIRED
Time-management skills
Computer and technology skills
Strong attention to detail
Analytical skills
Leadership skills
Emotional intelligence
Organization
Communication skills (written and verbal)
Ability to multitask
Professional appearance and demeanour
KEY ACCOUNTABILITY AREAS
Operations:
Greet and welcome visitors in a courteous and professional manner.
Answer and direct phone calls to appropriate individuals or departments.
Scheduling and organizing meetings and events for staff and office members.
Maintain a tidy and organized reception area.
Manage incoming and outgoing mail and packages.
Coordinate office supplies and ensure sufficient stock levels.
Assist with basic accounting tasks such as invoicing and processing payments.
Coordinate scheduling of boardrooms for meetings, ensuring availability and proper setup. Arrange for food and beverage services for meetings, including ordering, pickup, and setup. Oversee cleanliness and organization of the office kitchen and bathrooms, including stocking supplies and coordinating cleaning schedules.
Oversee maintenance of office facilities and equipment, ensuring a safe and conducive work environment
Manage office expenses, tracking expenditures and reconciling invoices, purchase orders and receipts
Assist with administrative tasks such as filing, photocopying and data entry.
Ensures adherence to company policies and regulatory requirements by overseeing and maintaining the QR clock card system and include issuing QR cards to employees.
Supervise the driver, including managing schedules, vehicle maintenance, and ensuring canteen orders andQuality:
Ensure availability and adequacy of PPE for visitors, maintaining inventory levels and procuring replacements as needed.
Coordinate laundry services for overcoats worn by visitors, ensuring they are washed and maintained in a hygienic manner.
Compliance:
Provide training and awareness to visitors on the site's health and safety standards.
Monitor and enforce compliance with company policies, procedures, and regulatory requirements for all visitors and employees.
Communication and Reporting:
Handle inquiries and provide information to clients, visitors, and staff.
Collaborate with department heads to support their administrative needs.
Assist with human resources tasks such as maintaining employee records and processing payroll.
Facilitating accurate attendance tracking and provide detailed clocking reports to management for compliance purposes.
General and Off season:
Assist with special projects and tasks as assigned by management
ONLY short-listed candidates will be contacted.
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